Grants Accountant

Mid-Willamette Valley Community Action Agency

OUR MISSION: MWVCAA invests in people and their futures to reduce the impacts of poverty.

The Grants Accountant oversees the implementation, enforcement and accuracy of procedures involved in grant management. The person in this position will maintain an accurate accounting and responsibility for the operations of grant administration and related accounting duties.

MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

• Associates Degree in Accounting, and 3 years of grants accounting and general ledger experience required.
• An equivalent combination of education and experience may be considered.

CERTIFICATES, LICENSES, REGISTRATIONS

• Driver qualification status is not required for this position.
• Candidate must pass a comprehensive MWVCAA background screening prior to employment.
• Successful registration with the Central Background Registry of the Child Care Division.
• Candidate must pass pre-employment and random drug/alcohol screenings.

KNOWLEDGE, SKILLS AND ABILITIES

• Has strong GAAP foundation, including accrual accounting, revenue recognition, and grant accounting.
• Ability to communicate effectively and accurately follow instructions in both oral and written form.
• Demonstrated proficiency in Microsoft Office (including Teams and Outlook) and database software.
• Demonstrated proficiency in non-profit finances and grants administration preferred.
• Project Management – Ability to organize, plan and prioritize multiple fast-moving projects/grants with changing priorities, drivers, and dependencies.

ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

• Prepares, records, and reviews all agency grant/contracts ensuring compliance with the funding guidelines and restrictions, as well as budget and grant requirements.
• Completes invoices for grant payments and reimbursements.
• Provides accurate and timely financial reports, conducts grant research and analysis in partnership with Program Directors.
• Prepares monthly, quarterly, and annual financial reports for grant managers in accordance with grant guidelines and established schedules.
• Meets with Program Directors as needed to ensure proper tracking and adherence to budgets as they relate to financial statements.
• Ensures reports are accurate and expenses are coded to the correct grant/contract, documentation is adequate and all fiscal and grant guidelines are met.
• Tracks Agency requests for reimbursement to assure optimum level of cash is available.
• Responds to inquiries from funders and staff by email, in person and over the phone.
• Maintains knowledge of federal and non-federal regulations and operation policies as well as knowledge of financial record keeping and accounting principles and practices.
• Aids in preparation of the annual budget for all grants, which includes making periodic budget projections.
• Assists auditors with obtaining documentation and answering questions.
• Effectively interprets, communicates, and ensures adherence to administrative and departmental principles, rules, regulations and procedures. Assists Grants Specialist I in learning these areas as needed.
• Creates and implements applicable grant management procedures.
• Maintains comprehensive understanding and interpretation of principles, laws and procedures involved in grant management. Assists and advises Grants Specialist 1 in these areas as needed.
• Establishes and maintains cooperative relationships with both internal colleagues and external agency contacts.

SUPERVISORY RESPONSIBILITIES

There are no supervisory duties in this position.

PHYSICAL AND MENTAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Occasionally lift up to 25 pounds.
• Manual dexterity for handling office equipment.
• Incidental driving tasks may be requested for employees with a personal vehicle and proof of current auto insurance.
• Able to effectively perform job duties with only occasional direction.
• Stays highly organized with a regular follow-up routine to satisfy competing schedules and deadlines.

WORK ENVIRONMENT

• Indoor, office work environment with frequent interruptions and demands.
• Working with coworkers/clients over the phone and in-person.
• Occasional noise and distractions in workspaces.
• This position is on-site at the main administration office and requires regular meetings and teamwork in person to effectively perform job duties.

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at (503) 585-6232.