Grant Accountant

Join Whidbey Telecom and support grant-funded projects by keeping financial tracking accurate and compliant. As our Grant Accountant, you manage grant reporting and reimbursement submissions, maintain audit-ready documentation, and partner with project teams to meet federal, Washington State, and sponsor requirements. This position is located onsite in our Langley, WA office.

DUTIES INCLUDE, BUT ARE NOT NECESSARILY LIMITED TO:

Grant Financial Management

• Set up and maintain grant accounts within the general ledger and grant tracking systems.
• Monitor grant budgets to ensure expenditures are allowable, allocable, reasonable, and within approved limits.
• Track grant expenditures, obligations, and remaining balances by grant and by project.
• Ensure proper cost allocation in accordance with grant agreements and regulations.

Grant Compliance & Regulations

• Ensure compliance with the Federal Uniform Guidance (2 CFR 200), WA State requirements, and sponsor-specific terms.
• Review expenditures for allowability and documentation before reimbursement.
• Maintain grant documentation and records in accordance with audit and retention requirements.

Reporting & Reimbursements

• Prepare and submit grant reimbursement requests and financial reports.
• Reconcile grant expenditures reported to grantors with accounting records.
• Assist program managers with financial status reports and projections.
• Support grant closeout, including final financial reports.

Audit & Internal Controls

• Serve as the primary finance contact for grant-related audits and monitoring reviews.
• Prepare audit schedules, reconciliations, and supporting documentation.
• Assist in developing and maintaining internal controls over grant accounting.

Coordination & Support

• Coordinate with project managers to ensure ongoing grant compliance.
• Provide guidance to staff on grant financial policies and procedures.
• Assist with budgeting and financial sections of grant applications as needed.