GL Accountant - Finance

Location:  Beach Club Resort

Department:  Finance

Status: Full-Time Year-Round

Pay Rate:  $18.00

Hours/Days: Monday - Friday, 9 AM - 5 PM

Accounting Experience or Education preferred.

1. Summary of the main function/purpose of the position:

This position supports the accounting team by processing daily financial transactions,

maintaining accurate records, and completing assigned tasks in accordance with established procedures. The role focuses on timely and accurate data entry, billing support, and adherence to defined accounting workflows across multiple systems

1. Key Responsibilities:

Daily Transaction Processing: 

• Enter daily sales data from point-of-sale (POS) and property management systems into accounting templates
• Post payments from third-party platforms, including VRBO and Airbnb
• Record transactions related to booking and event platforms

Cash Handling and Deposits: 

• Count and record daily cash receipts from multiple locations
• Prepare and maintain daily deposit logs
• Match cash and payment reports to supporting documentation and flag variances

Billing & Rental Owner Support:

• Assist with processing monthly club member billing using established reports and templates
• Assist with onboarding and offboarding rental owners by completing required forms and checklists
• Support processing of ownership changes, including submission of required documentation to internal teams or agencies
• Assist with invoicing and billing based on provided information
• Maintain organized records for owner accounts and supporting documentation

Reconciliations & Support Tasks

• Match transactions to reports and identify discrepancies
• Assist with routine reconciliations using checklists and templates
• Support the month-end close by completing assigned tasks and schedules

Administrative & Recordkeeping

• Maintain organized electronic and physical accounting records
• Follow established procedures for document retention and filing
• Assist with audit support by gathering requested documentation

Other Duties

• Perform additional tasks and projects as assigned

III. Accountability: Areas in which the position is accountable/responsible:

• Accuracy: Ensure all assigned transactions are entered timely and accurately
• Compliance: Follow established accounting procedures and internal controls
• Escalation: Identify and report discrepancies or issues to the supervisor

1. Supervisory Responsibility:

None

V. Qualifications: 

• High school diploma required
• Associate’s degree or coursework in accounting preferred
• 0–2 years of accounting, bookkeeping, or administrative experience

Skills & Abilities:

• Strong attention to detail and accuracy
• Ability to follow established procedures and complete tasks consistently
• Basic proficiency in Microsoft Excel and data entry
• Good organizational and time management skills
• Ability to communicate clearly with team members and supervisors
• Ability to handle repetitive tasks with consistency and focus

Work Structure & Expectations:

• This role follows established procedures and checklists
• Independent financial decision-making is not required
• Issues or discrepancies are escalated to the Controller or senior accounting staff
• Work is performed across multiple systems and entities

VI. Equipment Used: 

• Standard office equipment, including a computer, a calculator, and accounting software

VII. Physical demands:

While performing the duties of this job, the employee is regularly required to use hands and is required to talk and hear. The employee is frequently required to stand, sit, and walk. The employee may occasionally be required to reach with hands and arms. Specific vision abilities required by this job include close vision, peripheral vision, and the ability to adjust focus.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

VIII. Work Environment:

 Office environment with a normally moderate noise level.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

IX. Additional Remarks: 

• Ability to work with consistency and reliability is critical to success in this role
• Position supports a multi-entity operation with structured workflows and deadlines