General Procurement Intern

POSITION OVERVIEW 

Under the direct supervision of the Supervisor, Strategic Sourcing/Contract Management & General Supply Chain, the General Procurement Intern performs a variety of duties and activities related to RFP/RFQ analysis, ERP system data entry, supplier information management, and contracts system data entry within the Supply Chain Department.  Participate in on-the-job training and review documentation to ensure accuracy.  Responsible for maintaining a clean, orderly, and safe working environment.  

ESSENTIAL DUTIES & ACCOUNTABILITIES 

• Validate supplier information then update pricing and contacts in ERP System. 

• Support inventory counts as . (Reconciliation, investigation, counts, surveys) 

• Communicate with supervisor on items that may drive operational performance and require assistance.

• Research and analyze potential suppliers/vendors for RFP/RFQ/RFI.  

• Ensure maintenance of accurate, thorough contract records and help to facilitate efficient interdepartmental communications related to assigned areas. 

• Support company initiatives, record keeping, administrative tasks and other miscellaneous projects and reporting requests as needed. 

• Create and maintain spreadsheets as necessary and provide reports. 

• Review contacts and update the contract database. 

• Accountable for ensuring corporate Safety Management System activities are being effectively applied by staff personnel within PHI. 

• This job is an in-office assignment. 

• Perform miscellaneous related duties as assigned by supervisor. 

• Travel may be  to visit PHI bases or vendors/suppliers. 

• Work in Microsoft products, especially Excel for reporting and analysis. 

• Promote PHI’s Destination Zero initiative. 

QUALIFICATION REQUIREMENTS 

• High school diploma or equivalent 

• Solid knowledge of business and economic issues, cost structures and contracts. 

• Ability to pay strict attention to details, excellent organizational skills, strong computer skills, and strong communication skills.  

• Ability to manage multiple priorities and tasks simultaneously and maintain tight timelines while meeting targeted savings outcomes. 

• Strong conflict management, problem-solving and communication skills (both verbal and written). 

• Knowledge of program management tools and technique. (Word, Excel, PowerPoint, etc.)  

ORGANIZATIONAL CORE VALUES 

• Safe – We are absolute in our belief in the tenets of Destination Zero and that Zero is not only achievable, but the only acceptable outcome. 

• Efficient – We are focused on outcomes that are smart and responsible by making the best use of our resources to maximize overall productivity as a high performing organization. 

• Quality – We are committed to ensuring excellent organizational performance, which produces sustainable and reliable outcomes. 

• Service – We are dedicated to the service of our customers, our communities and each other. 

BEHAVORIAL COMPETENCIES 

• Drive & Energy - Effective performers have a high level of energy and the motivation to sustain it over time. They are ambitious and passionate about their role in the organization. They have the stamina and endurance to handle the substantial workload present in today’s organization. They are motivated to maintain a fast pace and continue to produce even in exhausting circumstances. 

• Functional/Technical Expertise - Effective performers are knowledgeable and skilled in a functional specialty (e.g., finance, marketing, operations, information technologies, human resources, etc.). They add organizational value through unique expertise in a functional specialty area. They remain current in their area of expertise and serve as a resource in that area for the organization. 

• High Standards - Effective performers establish and model standards that guarantee exceptional quality and necessary attention to detail. They continually seek to improve processes and products, and they hold staff accountable for quality. They find best practices, share them, and then improve upon them. 

• Initiative - Effective performers are proactive and take action without being prompted. They don’t wait to be told what to do or when to do it. They see a need, take responsibility and act on it. They make things happen. 

• Integrity - Effective performers think and act ethically and honestly. They apply ethical standards of behavior to daily work activities. They take responsibility for their actions and foster a work environment where integrity is rewarded. 

PHYSICAL DEMANDS AND ENVIRONMENTAL CONDITIONS 

PHYSICAL DEMANDS:  

While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle or feel, and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. While performing the duties of this job, the employee is regularly required to lift and/or move up to 10 pounds. The special vision abilities for this job are close vision, distance vision, color vision, depth perception and the ability to adjust focus. 

WORK ENVIRONMENT: 

While performing the duties of this job, the employee is exposed to a moderate noise level. 

DISCLAIMER

The above Statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

PHI Aviation, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws