Fundy Harbour Group - Accounts Payable / Accounts Receivable Clerk

Job Description

The Fundy Harbour Group of companies is a locally owned and managed Saint John enterprise in the real estate sector. We specialize in real estate development, construction and property management. Our companies are growing and expanding by taking on a variety of large-scale projects including our Saint John City Hall refurbishment and the Fundy Quay Waterfront Project. Currently we are seeking a highly skilled and talented AP/AR Clerk.  Working for this company you will be a part of a team who take pride in developing, constructing, and operating real estate assets to the highest possible standard.

The successful candidate will be detail-oriented and organized, and work closely with the rest of our finance and operations teams. In this role you will be responsible for managing both incoming and outgoing financial transactions, ensuring accuracy, timeliness, and compliance with company policies. You will play a key part in maintaining accurate financial records and supporting the day-to-day operations of the accounting department. If you want to be a part of a growing company with exciting opportunities submit your application and join our team!

Duties and Responsibilities

• Invoice Processing & Payments
  • Receive, review, and verify vendor invoices and expense reports for accuracy, approval, and proper coding.

• Prepare and process bi-weekly payment runs, and ensure all payments are made accurately and on time.

• • Ensure all payments are made accurately and on time.
  • Resolve invoice discrepancies or payment issues promptly.
•  Vendor Account Management
  • Set up new vendors and maintain current vendor records in the accounting system.
  • Prepare and submit vendor credit applications to establish or update payment terms.
  • Communicate with vendors to confirm account status, credit limits, and payment arrangements.

• Reconcile monthly vendor statements to ensure all invoices and credits are accounted for. Contact customers regarding overdue invoices and resolve payment issues promptly. Work with ops to maintain customer relations in the process.
•  Other A/P Functions
  • Post transactions for FHG credit cards and reconcile statements, ensure payments are made on time to avoid interest charges. 
  • Post petty cash entries and balance to the expense tracker.
  • Process and pay employee expenses. 
  • Tracking and organization of any other payables, including obtaining approval for payment and processing payment.
•  A/R Collections
  • Monitor customer accounts to ensure timely collection of outstanding balances.
  • Navigate through government or client-specific online portals to track invoicing / payments as required.
•  Other duties as assigned from time to time.

Qualifications

• Previous experience in an Accounts Payable / Receivable role.
• Experience with QuickBooks, MRI Real Estate Software, Procore Construction software and online banking software is valuable.
• Intermediate to Advanced proficiency with Microsoft Excel.
• Organizational and time management skills.
• High level of motivation, maturity and dependability.
• Fast learner and open to feedback.
• Detailed oriented to ensure accurate deliverables.
• Strong initiative to meet deadlines; and
• Team player and an ability to collaborate.

Why Work With Us?

• You will be a part of a supportive and dedicated team with an exceptional workplace culture
• We reward initiative and strong work ethic
• Competitive salary, annual incentives, and benefits
• Paid vacation time