Fund Administration Accountant

Oregon Community Foundation

Job Posting: Fund Administration Accountant

Location: Portland, Oregon

Hiring Range: $80,000 - $87,500 annually

Position Type: Regular, Full-time, Exempt 

About Us:

Oregon Community Foundation (OCF) was founded in 1973 with a big mission: to improve the lives of all Oregonians through the power of philanthropy. In partnership with donors and volunteers, OCF works to strengthen communities in every county in Oregon through research, grantmaking, and scholarships. OCF is one of the largest community foundations in the country with over $4 billion in assets under management.

OCF is an Equal Opportunity Employer with six offices throughout Oregon in Baker City, Bend, Eugene, Medford, Portland and Salem. 

Come join our team. To learn more, please visit oregoncf.org.

Job Summary and Responsibilities:

The Fund Administration Accountant (FAA) is responsible for the processing of security contributions; administration of life insurance gifts; serving as backup for key financial functions such as preparing fund statements and generating spending policies; and providing financial information, reports and analysis to OCF’s donors, staff and other interested parties. This position works closely with other departments of the Foundation, particularly the Philanthropic Services department. 

Essential Duties and Responsibilities:

1. Contribution Management Percentage of Time: 45%

• Manage brokerage account relationships, liquidate donated securities and prepare stock sale spreadsheets. Handle high volume of year-end stock gifts and coordinate with other staff, donors and their brokers to provide exceptional donor service

• Track life insurance policies; communicate with donors, insurance agents and insurance companies; and process requests for payment. Prepare and submit paperwork when insurance policies come to term
• Support the management and liquidation of other non-cash gifts such as real estate and business interests

1. Fund Financial Management Percentage of Time: 50%

• Respond to requests for financial information for a variety of funds as requested by staff, donors, and other interested parties
• Assist donors, staff, and other interested parties in understanding fund financial information; conduct group trainings on occasion 
• Provide reports on contributions and fund data, in addition to participating in ad hoc business analysis and process improvement projects
• Serve as backup for the preparation of fund financial statements in coordination with multiple internal parties
• Serve as backup for the calculation of annual spending policies for all funds, and modify as needed
• Serve as backup for the assessment of administrative fees for all funds (monthly) and supporting organizations (quarterly)
• Respond to audit confirmation requests from auditors for OCF fund balance and activity information

1. Marginal or Non-Essential Job Duties: Percentage of Time: 5%

• Provide backup support for other Finance and Fund Services staff as requested
• Participate on inter-departmental teams regarding organizational policies, processes and work environment

Supervisory Responsibilities Percentage of Time: 0%

• No supervisory responsibilities

Cultural Values: In addition to the specific job requirements for each position, staff are expected to embody cultural values to support OCF’s mission, Be People-centered and lead with trust, Pivot for Purpose and adapt quickly, and Dig into Hard Things to solve tough problems. 

Qualifications: 

Education and Experience:

• Bachelor’s degree in accounting or related field, or equivalent experience and education in lieu of a degree 
• Five or more years’ progressively responsible accounting, finance, or related experience, preferably in a non-profit organization

Required Professional Competencies:

• Strong oral and written communication skills: ability to convey information clearly and effectively, especially to those without a financial background
• Excellent working knowledge of MS Windows and Microsoft Office Suite.
• Experience working in a network environment with enterprise-wide financial systems and integrated databases. 
• Proficient in problem solving, analysis; uses appropriate level of judgment
• Excellent customer service skills; provides service that is courteous and competent, promoting trust and confidence
• Comprehensive knowledge of administrative and electronic filing procedures.
• Strong organizational skills: detail-oriented and accurate. 
• Ability to prioritize and manage tasks efficiently, accurately and timely; ability to meet multiple deadlines and quickly shift priorities.
• Possess high standards for performance, demonstrates initiative and a willingness to improve and enhance responsibilities of the position. 
• Cultural agility skills necessary to work effectively with diverse people, teams and communities

 Compensation and Benefits:

• Hiring Range: $80,000 - $87,500 annually depending on experience. 
• Salary offers are determined in conjunction with an internal pay equity assessment. This initial hiring range reflects our starting offer based on your skills and experience. It’s important to note that this is just the beginning; our overall salary structure offers additional opportunities for growth and advancement based on performance and development within the role, as well as resources available.
• This is a full-time, exempt position. 
• Benefits include paid time off, medical, dental, vision, 401k, disability and life insurance, employee assistance plan, volunteer leave, and professional development opportunities.

Encouragement to Apply:

Studies show that women and people of color are less likely to apply for jobs unless they believe they meet all the qualifications. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. We encourage you to think broadly about your background and qualifications and apply. 

How to Apply:

OCF is an Equal Opportunity Employer. Submit a cover letter and resume online at oregoncf.org/about/careers.