Functional Procurement Applications Coordinator

Job Overview

Supports internal staff and processes for the County’s electronic procurement system, Euna Procurement. This position will perform advanced functional and process analyses to develop and deliver findings, recommendations and solutions for implementation, and lead the Power BI initiative for ongoing updates and presentation of key performance measures. This position uses technical knowledge, business acumen, and customer service skills to evaluate the impact of Euna Procurement updates and patches. Use analytical, problem solving, and processes improvement skills (requirements gathering, research/documentation/process mapping and development of recommendations) to support procurement operations and time-certain transactional tasks.

Salary

$68,307 - $96,740

Ideal Candidate

  The ideal candidate is a savvy functional analyst with hands‑on experience supporting cloud‑based platforms.  They bring strong analytical skills, including the ability to build and interpret Power BI dashboards, work with procurement data, and provide insights that improve decision‑making. They are also forward‑thinking and eager to leverage AI‑driven automation to streamline processes and enhance system performance, and skilled in applying AI tools to strengthen solicitation development, including generating clear requirements, improving evaluation criteria, and ensuring consistency and compliance across sourcing documents.

This candidate is collaborative, detail‑oriented, and proactive—someone who thrives at the intersection of procurement operations, technology, and data.

Core Competencies

• Customer Commitment - Proactively seeks to understand the needs of the customers and provide the highest standards of service.
• Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
• Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
• Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

Duties and Responsibilities

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

• Provides Euna Procurement advanced level troubleshooting, solutioning, and training to County staff associated with procurement solicitations.
• Evaluate system, policy, document, or procedure updates; develop plans to communicate changes to end users.
• Leads and/or functions as a subject matter expert for projects or work groups tasked with developing system, documents, trackers, procedures and improvements directly impacting procurement staff and requesting departments.
• Develops and maintains thorough understanding of Euna Solution modules and business processes as well as underlying data sources through independent research and utilizing Euna online education tools.
• Works in partnership with Procurement Services leadership to discuss and share ideas, troubleshoot issues and develop solution documentation, training, and develop action plans.
• Communicates and collaborates with all levels of staff providing direction and hands-on end-to-end analysis of complex issues.
• Use technical knowledge and business acumen to analyze and reconfigure processes and functionality to create efficiencies and in support of best practices.
• Responds to user ad-hoc requests for data, advising and assisting with options for providing requested information.
• Use analytical, problem solving, and processes improvement skills to support procurement operations and time-certain transactional tasks.
• Other related duties as assigned

Nature of Work

Sedentary: Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move object, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Working Conditions

Indoor, mostly home office, occasional in-person meetings as conditions allow.

Physical Effort

Occasional walking in an office setting.

Minimum Qualifications

Bachelor’s degree in Business Management/Administration, Information Management System, Public Administration, Finance, or related field; AND 

Five years of professional experience in the development, implementation, business process analysis, and evaluation of business methods and procedures.

OR An equivalent combination of education (not less than a high school diploma/GED), training, and experience that would reasonably be expected to provide the job-related competencies noted below. (For education and experience only, does not include legally required Licenses or Certifications.)

Must possess a valid Florida Driver's License

Job Specific Competencies

• Knowledge of Procurement policy, procedures, and related ordinances.
• Ability to research Euna Procurement transaction issues.
• Strong analytical, problem solving, and process improvement skills (requirements gathering, research/documentation/process mapping, root cause analysis and development of recommendations/solutions).
• Ability to develop computer-based spreadsheets, graphs, summaries, and reports.
• Knowledge of Euna Procurement, Oracle Cloud, and ancillary technologies utilized to support Procurement projects, reporting, and methodologies.
• Ability to plan and manage multiple activities and projects simultaneously.
• Ability to read, comprehend, interpret and apply job-related laws, rules, policies, and procedures.
• Ability to establish and maintain effective working relations with others within and outside own organization.
• Project management skills.
• Effective written and verbal communication skills.
• Ability to design and implement program modifications.

Key Job Requirements

• Critical Thinking-Must be able to visualize alternative solutions to defined obstacles. Identify downstream consequences of actions. Determine severity of issues and seek guidance when necessary.
• Decision Making- Position is responsible for making decisions with very little oversight. Long-term strategies incorporated into all relevant decisions.
• Communication- Identify a problem or issue, collect information or data on the issue and research it through. Organize and sort data and findings. Develop, execute, and analyze what solutions worked and didn't work.
• Decision Making- Identify critical factors which will affect the outcome of a decision, evaluate options accurately and establish priorities, anticipate outcomes.
• Communication- Ability to communicate effectively with superiors, colleagues, and staff verbally and through writing skills.
• Strategic Planning- Knowledge of business operations and procedures. Demonstrable strategic thinking abilities, analytical mind with problem solving aptitude.
• Managerial/Operational Skills- Manage one's own time and the time of others. Develop constructive and cooperative working relationships with others and maintaining them over time. Encouraging and building mutual trust, respect, and cooperation among team members. Develop strategic goals and plans to prioritize, organize, and accomplish your work.
• Leadership- Help build strong teams within the organization and ensure projects, initiatives or other work functions are performed successfully.
• Analytical Ability- Ability to visualize, gather information, articulate, analyze, solve complex problems, and make decisions.
• Managing Complexity-Ability to review complex operational and technical issues to recommend a course of action.

Emergency Management Responsibilities

In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee's department, the County's Office of Emergency Management, or County Administration. Such assignments may be for before, during or after the emergency/disaster.