Full-Charge Bookkeeper

About Us

Integrous Fences and Decks is a premier residential and commercial fence and deck construction company serving the Central/Eastern PA area, as well as some adjoining states. We pride ourselves on craftsmanship, reliability, and excellent customer service. As we continue to grow, we are looking for an organized, detail-oriented Full-Charge Bookkeeper to manage our daily financial operations and keep our projects running smoothly behind the scenes.

Position Overview

We are seeking an experienced Full-Charge Bookkeeper to take total ownership of our financial data. In this role, you won't just be entering numbers—you will be tracking project profitability (job costing), managing payment timeliness and accuracy for job materials, invoicing clients, and processing payroll for our hard-working crews. The ideal candidate has strong construction accounting experience, a sharp eye for detail, and the ability to work independently.

Key Responsibilities

1. Accounts Receivable (AR) & Client Billing

• Using the Integrous ERP system, Aspire - generate and deliver accurate invoices to commercial  and VAR clients based on project milestones (where applicable - deposits, progress payments, retainage, and final). May also require the use of client-designated portals for invoice submission as well.
• Process & Reconcile credit card & ACH payments and physical checks.
• Follow up on aged A/R balances and manage collections.

2. Accounts Payable (AP) & Credit Card reconciliation

• Match vendor invoices with purchase orders and delivery receipts.
• Code and enter overhead and project-specific expenses accurately.
• Manage weekly check runs and electronic payments while optimizing cash flow.
• Obtain and track subcontractor agreements, W-9s, and Certificates of Insurance (COI).

3. Payroll & Time Tracking

• Process weekly payroll for all office staff and field crews - ensuring accurate hours, overtime, and hourly allocations.
• Track and manage employee time cards assigned to specific jobs for payroll exceptions using unique pay codes. (e.g., OT, Double pay, Prevailing wage, Payroll exception states and cities, etc.)
• Remit payroll taxes and manage year-end W-2 processing.
• Management of any employee wage adjustments, new hire and/or terminations, deduction adjustments, or any other processes related to payroll management.
• Processing prevailing wage and certified payroll, when applicable.
• Managing multi-state payroll and tax filings.

4. Job Costing & Financial Reporting

• Allocate material costs, labor, and permits to specific fence and deck projects to track real-time profitability.
• Prepare monthly financial statements (Profit & Loss, Balance Sheet) for the leadership  team.

Qualifications & Skills

• Experience: 3–5 years of bookkeeping experience, with at least 2 years specifically in the construction or skilled trades industry (highly preferred).
• Software: Proficient in QuickBooks Online/Desktop or construction-specific accounting software (e.g., Sage, Foundation). Experience with ERP software for customer, vendor, and industry partner management (e.g., Aspire, Service Titan, Jobber, BuilderTREND) is a major plus.
• Industry Knowledge: Solid understanding of job costing, progress billing, and construction workflows.
• Education: Associate degree in Accounting, Finance, or Business Administration preferred, or equivalent field experience.
• Attributes: High level of integrity, strong organizational skills, and the ability to communicate effectively with field workers, suppliers, and homeowners alike.

Internal Role Description (For HR / Management Use)

Role Purpose: To ensure financial accuracy, compliance, and real-time profitability tracking by managing the entire accounting cycle. This role bridges the gap between field operations (crews and estimators) and financial health, allowing ownership to make data-driven growth decisions.

Performance Metrics (KPIs)

• Accuracy of Job Costing: Materials and labor are reconciled weekly for accuracy in job profitability.
• Aged A/R Management: Keeping client AR collections managed and under $100k for invoices aged 31+ days.
• Invoice Accuracy: Minimal errors in vendor payments and client billings.
• Timeliness: Bank reconciliations completed by the 10th of every month; payroll completed without delays weekly.

Work Environment

• This position interacts heavily with the Project Managers/Estimators (to verify job costs) and the Company Leadership team.

• This is an office position and no lifting is required with this position.