Food Procurement and Facilities Assistant

General Statement of Responsibilities

The Food Procurement and Facilities Assistant is primarily responsible for the procurement, organization, inventory management, and distribution of food and household supplies for Wellmore, Inc.’s residential programs. This position plays a critical role in ensuring all residential facilities are consistently stocked with necessary food items, hygiene products, and operational supplies while maintaining organization, budget compliance, and food safety standards.

This position also supports agency facility operations, including snow removal, basic maintenance, safety and security responsibilities, inventory organization, and coordination of facility-related needs to ensure residential properties remain safe, functional, and well maintained

Reports To: Director of Facilities (or designee)

Essential Duties and Responsibilities:

Food Procurement, Distribution & Inventory Management

1. Coordinate and complete the timely purchasing and distribution of food supplies for all residential programs in accordance with established menu cycles.
2. Ensure all residential locations are consistently stocked with required food items, household products, hygiene supplies, linens, and related necessities.
3. Maintain organized inventory systems at all residential facilities, ensuring adequate supply levels for weekday, weekend, and overnight operations.
4. Monitor inventory rotation and product freshness in accordance with food safety and date-code procedures.
5. Serve as the primary contact for residential programs regarding immediate food and supply needs.
6. Ensure all purchases remain within established program budgets and that all receipts, invoices, and supporting documentation are submitted accurately and timely for accounts payable processing.
7. Coordinate deliveries and transportation of purchased items while maintaining product quality and freshness standards.
8. Work collaboratively with Residential Program Managers regarding menu preparation, food distribution, special dietary needs, and operational support.
9. Ensure all clients with dietary restrictions or special nutritional needs receive appropriate food accommodations.
10. Maintain a thorough understanding of food safety standards and ensure compliance with all applicable federal, state, licensing, and accreditation requirements.
11. Assist with stocking, organizing, and restocking supplies at all agency locations as needed.

Facilities, Grounds & Operational Support

1. Assist in maintaining all agency buildings, residential programs, and satellite offices to ensure facilities remain safe, clean, secure, and presentable.
2. Conduct routine walkthroughs of agency properties to identify maintenance, safety, or organizational concerns requiring immediate attention or scheduled repair.
3. Perform basic maintenance and repair tasks as assigned, including minor carpentry, painting, equipment replacement, and general upkeep.
4. Assist with snow removal operations, including plowing, shoveling, salting, and operation of snow removal equipment to ensure safe access to all facilities during inclement weather.
5. Operate and maintain facility-related equipment including snow blowers, lawn equipment, power tools, and related machinery.
6. Carry a Wellmore-issued cell phone during working hours and respond appropriately to facility-related emergencies or urgent operational needs.
7. Respond to after-hours or weekend facility and security concerns as directed by supervisory staff.
8. Assist with office setups, furniture movement, records management, and other operational support tasks as needed.
9. Assist with maintenance and coordination of agency vehicles, including repairs, emissions testing, battery issues, and registrations.
10. Perform additional duties as assigned by agency leadership

JOB QUALIFICATIONS:

1. Strong organizational, inventory management, and time management skills required.
2. Ability to prioritize multiple responsibilities in a fast-paced environment.
3. Ability to independently lift up to 50 pounds using proper lifting techniques.
4. Previous experience in food purchasing, food distribution, inventory control, meal planning, or food service operations preferred.
5. Experience with facilities maintenance, snow removal, or grounds operations preferred.
6. Working knowledge of equipment such as snow blowers, lawn mowers, leaf blowers, power washers, and power tools preferred.
7. Basic understanding of building maintenance systems, including plumbing, HVAC, electrical, carpentry, and janitorial functions preferred.
8. Must possess a valid Connecticut driver’s license with a satisfactory driving record.
9. Ability to work outdoors during adverse weather conditions, including snow and ice removal operations.
10. Ability to maintain strict confidentiality regarding agency and client information.
11. Flexible schedule availability required.
12. Basic computer proficiency required for inventory tracking, communication, and documentation.

EDUCATION & EXPERIENCE:

High school diploma or equivalent required. Additional facilities, logistics, or food service training or experience preferred. Experience working within state and federal regulatory standards is preferred..       

 LICENSURE/CERTIFICATION/REGISTRATION:

• Valid driver’s license, reliable transportation and valid auto insurance; acceptable driving history required.
• ServSafe Food Safety Certification preferred. If not currently certified, certification must be obtained within three (3) months of employment.

CONTINUED COMPETENCY:

Must maintain satisfactory job performance evaluations and demonstrate ongoing compliance with agency standards and procedures.

LANGUAGE SKILLS:

Ability to read and interpret safety procedures, operating instructions, schedules, inventory records, and agency policies. Ability to communicate effectively with staff, vendors, management, and residential program personnel.

REASONING ABILITY:

Ability to solve practical operational problems, manage inventory and supply needs, and respond effectively to changing priorities and facility-related situations.

PHYSICAL DEMANDS:

The employee must regularly stand, walk, lift, carry, bend, reach, shovel snow, and perform physical labor associated with inventory distribution, maintenance tasks, and snow removal operations. Specific vision abilities required include close vision, distance vision, depth perception, and the ability to adjust focus.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

WORK ENVIRONMENT:

This position regularly works in residential facilities, storage areas, kitchens, office settings, and outdoor environments in varying weather conditions. The noise level is typically moderate