Financial Services Accountant

Job DescriptionThe Financial Services Accountant is a key leadership role responsible for overseeing the financial operations of the College. This position ensures the accuracy and integrity of financial reporting, compliance with regulatory requirements, and effective internal controls. The Financial Services Accountant manages accounting and related financial functions while providing strategic financial insight to support institutional decision-making and long-term financial stability. The Financial Services Accountant supports the College’s financial operations through accounting, accounts payable, accounts receivable, reconciliations, financial reporting, and related business functions. This position is responsible for maintaining accurate financial records, processing financial transactions, supporting daily operations within Financial Services, and ensuring compliance with institutional procedures and regulatory requirements. The Financial Services Accountant works collaboratively with campus departments to support budget development, forecasting, and financial planning while providing professional and responsive customer service to faculty, staff, students, and external stakeholders. A. Responsibilities: Accounts Payable Third party invoicing and collection Accounts Receivable Cash Management General Accounting Records Management Reports Financial Services Accountant duties Other duties as assigned B. Tasks: Accounts Payable Provide guidance and work with purchasing who assists employees with their purchases upon approval from their dean/administrator of the college. As part of the Accounts Payable process, work with purchasing to ensure that all purchasing laws are followed regarding competitive quotes and bids and that all documentation is adequate. Provide guidance as needed. As part of the Accounts Payable process, work with purchasing to ensure adequate approvals are obtained before payments are made by MCC . Supervise the investigations into all employee complaints regarding their invoice payments. As the College migrates to online systems, provide guidance in the online requisition, approvals, purchase order processes, accounts payable processes, etc. Prepare or supervise the preparation of payments for all invoices, travel advances, travel vouchers, tax payments, and employee reimbursements. Ensure that correct account numbers are used for posting expenditures. Process all invoices into checks. Process all requests for internal allocation of funds, reimbursements, contract payments, payroll liability payments, etc. Check weekly bills that are processed for payment for accuracy. 2. Accounts Receivable Student Charges, Financial Aid & Receipts Prepare student-A/R system to process the charges and fees for all scenarios of registration. This includes full-time, part-time, schedule changes, drops, adds, and housing and food services. Ensure the detail codes are set up properly with the correct accounting transactions attached by rule class codes. Prepare new detail codes as needed for transactions feeding from the student module into finance. Other Receivables Record all other receipts to the correct account code. Make year-end adjustments for outstanding receivables. Third Party Invoicing & Collections Assist 3rd parties with information, billing and collection for non-student related account receivables. 3. Cash Management Make the daily general ledger transactions to move cash from the checking account to the Bank account. Reconcile bank statements monthly, including the payroll account. Prepare a monthly cash report for the Board meeting. Obtain comparable rates for investment activity and move funds, as needed. 4. General Accounting Make journal entries as necessary to correct coding entries, and complete the processing of utilized travel advances, wire transfers, etc. Assist with many year-end analysis and entries, including club accounts and advance travel accounts. 5. Records Management Ensure that all documentation of purchase order, invoices, copies of checks issued, travel vouchers, etc. are maintained in an orderly and complete fashion. 6. Reports Overseeing the processing of 1099’s, W-2s, 941’s, state reports for the Mississippi Community College Board, and other federal and state reports. 7. Financial Services Accountant Duties Managing budgets: Responsible for developing and managing budgets for the organization, ensuring that spending aligns with strategic goals and objectives. Ensuring compliance with financial regulations: Ensure that the organization complies with all financial regulations and reporting requirements, including state laws and accounting standards. Managing the accounting team: Manage and lead the accounting team, including hiring, training and performance evaluations. Identifying and mitigating financial risks: Responsible for identifying financial risks and developing strategies to mitigate them, such as implementing internal controls and risk management processes. Advising senior management: Serve as a financial advisor to senior management, providing insights and recommendations on financial matters that can help guide decision-making. Managing cash flow: Responsible for managing the organization’s cash flow, paying attention to liquidity to meet its obligations and achieve its financial goals. Managing investments: Responsible for tracking and recording the organization’s investments. Developing financial policies and procedures: Develop and implement financial policies and procedures that govern the organization’s financial operations. 8. Other Duties as Assigned Other duties as assigned by the CFO . ay include assisting the CFO with insurance policies and procedures, insurance bid and quote process, etc. C. Key Qualifications: 5 years of experience in Business Processes and/or accounting, including purchasing, accounts payable, accounts receivable, & maintaining general ledger. Extensive computer experience on a large database system. Extensive computer skills with word processing (Word) and spreadsheet (Excel) software. D. Attributes: Integrity Honesty People skills Written and Oral Communication skills Enthusiasm Organization skillsRequired QualificationsBachelor’s degree in Accounting 5 years of experience with Business Processes and/or Accounting, including purchasing, accounts payable, accounts receivable, & maintaining general ledger. Extensive computer experience on a large database system. Extensive computer skills with word processing (Word) and spreadsheet (Excel) software. Ability to work well with faculty, staff, students, and community members.Preferred QualificationsCPA preferred.