Finance - Payroll Administrator

Payroll Administrator (Full-Time, 6-Month Contract) Behind every successful paycheck is a payroll team that makes it happen. As our Payroll Administrator, you'll partner closely with our Payroll Specialist to support accurate, compliant payroll for approximately 4,000 employees while delivering exceptional service. This isn't just data entry—it's precision, problem-solving, and partnership. We're looking for someone who thrives in a fast-paced environment and takes pride in ensuring our people are paid accurately and on time, every time.

What You'll Do

Partner on Payroll Processing (45% of your time)

Collaborate with the Payroll Specialist to process semi-monthly payroll for 4,000+ hourly and salaried employees across four business entities

Manage payroll imports including commissions, bonuses, compensation adjustments, and deductions

Process payroll payments and generate paycheques accurately and on schedule

Verify payroll data and ensure all payments are properly authorized

Identify opportunities to improve payroll processes and efficiency

Support management with payroll-related guidance and recommendations

Assist with year-end payroll activities, including T4s and T2200s

Be the Payroll Problem-Solver (35% of your time)

Respond to payroll inquiries related to vacations, terminations, pay discrepancies, reimbursements, and more

Review payroll transactions for accuracy and compliance

Calculate termination pay in accordance with applicable legislation

Issue Records of Employment (ROEs) and liaise with Service Canada as required

Provide exceptional customer service to employees and internal stakeholders

Ensure Union Compliance (10% of your time)

Maintain compliance with collective agreements and applicable regulations

Administer union dues, benefits, and pension contributions

Process and reconcile union remittances accurately

Drive Excellence (10% of your time)

Identify opportunities to streamline payroll processes

Prepare payroll reports and support management reporting

Process off-cycle payrolls and special payments

Support mass ROE processing and employee deactivations

What You Bring Your Expertise

Strong knowledge of Canadian payroll legislation, compliance, accounting, and tax regulations

Experience working with payroll systems and HRIS platforms

Advanced Microsoft Excel skills, including PivotTables, VLOOKUP/XLOOKUP, and formulas

Your Strengths

Exceptional attention to detail and accuracy

Strong organizational and time-management skills

Excellent analytical and problem-solving abilities

Effective communication and customer service skills

Ability to work collaboratively within a team

High level of discretion when handling confidential information

Commitment to professionalism, accountability, and continuous improvement

Your Mindset

You thrive in a deadline-driven environment.

You enjoy reconciling data and solving payroll challenges.

You take ownership of your work and consistently deliver high-quality results.

You embrace continuous improvement and enjoy finding more efficient ways of working.

What We Offer

Meaningful Work: Help ensure approximately 4,000 employees are paid accurately and on time.

Collaborative Team: Work alongside an experienced Payroll Specialist in a supportive environment.

Professional Growth: Gain valuable experience in a high-volume, multi-entity payroll environment.

Variety: Work across multiple business entities with diverse payroll complexities.

Great Culture: Join a team that values accuracy, integrity, collaboration, and service excellence.

Ready to Join Our Team? If you're a payroll professional who enjoys delivering accurate work, solving problems, and providing exceptional service, we'd love to hear from you. This is a full-time, 6-month contract position with the possibility of extension based on business needs. The salary range for this role is $60,000–$70,000 annually (pro-rated for the contract term). Apply today and help power the people behind our success. #KMHP