Job Title:

Finance Manager

Department:

Finance

Location:

El Paso, TX

Reporting to:

CFO

Compensation:

N/A

Status:

Full Time- Exempt

Position Summary: 

The Finance Manager is the senior accounting and financial planning position beneath the Chief Financial Officer. This role is responsible for the monthly close, budgeting and forecasting, indirect cost compliance, general ledger oversight, and first-level review of reconciliations prepared by the accounting staff. The Finance Manager also leads the documentation and improvement of core accounting processes and the Costpoint system configuration that supports them.

Responsibilities:

Financial Planning, Reporting & Compliance

• Lead project and corporate budget development and forecasting.
• Prepare board meeting financial reporting packages.
• Own the month-end general ledger close process.
• Manage the cost pool process and indirect rate calculations for DCAA compliance.
• Serve as functional administrator for Costpoint, including chart of accounts and report configuration.
• Lead ad hoc financial projects and analyses as assigned by the CFO.

General Ledger & Reconciliation Oversight

• Maintain and oversee the general ledger.
• Perform revenue and expense analysis.
• Conduct independent first-level review of account reconciliations prepared by the Project Accountant and AP Accountant, including bank, contract receivable, accounts payable, and prepaid reconciliations.
• Review and approve journal entries prepared by accounting staff before posting. Review payroll and benefits general ledger postings, cost allocations, and benefit carrier billing reconciliations prepared by the Payroll & Benefits Accountant, and document each review (for example, with a signed and dated review checklist).
• Review monthly PCARD statements and reconciliations prepared by the Staff Accountant.

Tax & Regulatory Reporting

• Prepare and/or oversee YDSP reporting (sales tax, dividend reports, etc.).
• Prepare and/or oversee state income tax filings and compliance reporting.

Systems & Process Improvement

• Establish and run a consistent monthly cost pool allocation calendar, and reconcile pool allocations into project cost reporting.
• Build and maintain a documented month-end close checklist and a journal entry review and approval procedure, including a defined dollar threshold for CFO secondary review.
• Document general ledger and account/organization link setup and maintenance procedures.
• Coordinate correction of the Costpoint revenue formula to align with the company’s firm-fixed-price contract structure and eliminate duplicate entry of billing and revenue amounts; document the revenue recognition process.
• Correct and periodically audit Costpoint project and organization configuration, including account/organization posting levels, project charging levels, active flags, and owning-organization assignments.
• Ensure each accounting process has a documented desktop procedure with a named backup preparer.

Other Duties

• Perform other duties as assigned.

Internal Controls & Accountability

To maintain appropriate segregation of duties, this position operates under the following controls:

• Reviews reconciliations prepared by accounting staff but does not prepare them.
• Does not hold final approval or release authority for outgoing ACH and wire payments; that authority rests with the CFO (dual CFO and Finance Manager approval may apply within thresholds set by the CFO). May acknowledge incoming bank deposits.
• Does not administer Costpoint security or user access, which is retained by the CFO or IT.
• Signs off on new vendor setup and changes to vendor payment details before the first payment is released.
• Manual journal entries posted by this position above a defined dollar threshold receive documented secondary review by the CFO.

Required Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.
• 5+ years of progressive accounting and finance experience, ideally with a government contractor.
• Working knowledge of Costpoint (or a comparable government contracting ERP), FAR/DFARS cost principles, and DCAA compliance requirements.
• Strong general ledger and analytical skills, including experience with indirect rate and cost pool calculations.
• Demonstrated ability to supervise a small team and coordinate directly with external auditors.

Preferred

• Experience correcting Costpoint (or comparable ERP) configuration and documentation gaps, including account/organization structure, cost pools, revenue formulas, and project setup.
• CPA or progress toward CPA licensure.

Knowledge, Skills & Abilities

• Proficiency with Microsoft Excel and the Microsoft Office suite.
• Strong written and verbal communication skills.
• Ability to maintain strict confidentiality of financial and employee information.
• Strong organizational skills and the ability to manage multiple deadlines.

Physical Demands & Work Environment

• Work is performed primarily in an office environment.
• Requires prolonged sitting and extended use of a computer, keyboard, and standard office equipment.
• May occasionally lift or carry files and materials up to 20 pounds.
• Must be able to meet deadlines during month-end, year-end, and audit periods, which may require additional hours.

Position Type and Expected Hours of Work: 

• This is a full-time position, Monday through Friday. 
• Occasional evening and weekend work may be required as job duties demand.

Benefits

• 401(k) 
• Dental insurance 
• Health insurance 
• Life insurance 
• Vacation 
• Vision insurance

(The right is reserved under provisions PL 93-638 Section (b), (f), (g), (i), 20 USD450 Indian Self Determination and Education Assistance Act of 1974 to give PREFERENCE AND OPPORTUNITY for employment, training, and contracts to Indians)