Finance Manager

Job Title: Nonprofit Accounting Manager     

Reports to: CFO 

Location: SW Portland / Hybrid

Hours: Full-time

About Neighborhood House:

Neighborhood House is a non-profit agency providing social services for children, families, seniors and people experiencing food- and housing insecurity. Our organization consists of 8 programs that serve Portland. We have been engaging in anti-poverty work for over 115 years, offering a safety net to ensure that our community has the support they need to thrive. We have shown flexibility and resiliency by pivoting our services to meet emerging needs. We are on a multi-year growth trajectory, developing and launching new and expanded programming. 

Neighborhood House is a proud equal opportunity employer committed to fostering an inclusive work environment. Our goal is to build a team that reflects the rich diversity of the communities we serve. For this reason, women, people of color, recent immigrants, people with disabilities, people who identify as LGBTQ+, and/or those who have experienced poverty are strongly encouraged to apply.

Position Summary

We are seeking a nonprofit Accounting Manager who will plan and direct the accounting activities of the finance department. This position is responsible for business management functions of Neighborhood House and development and management of the organization’s financial, and accounting activities that include: financial statements, budgets, long-range forecasts and trends, and key performance measures.

The successful candidate will: 

• Evaluate the organization’s fiscal performance and provide strategic financial input.

• Assist CFO in development of a financial plan that will ensure adequate financial resources to effectively and efficiently implement the organization’s mission.

• Create, revise and implement fiscal policies and procedures.

• Oversee and monitor all contracts, grants and budget implementation to ensure all grant conditions are met, documented, and that Neighborhood House is in compliance with contract requirements.

• Supervise the accurate and timely recording of all financial information, ensure the accuracy of deposits, checks, payment of bills and maintain running cash balance to meet operating needs.

• Provide leadership and work directly with program managers in preparation of program budgets, reports and grant requests.

• Oversee the functionality and processing of payroll.

• Ensure proper preparation for annual financial audit.

Responsibilities 

• Establish and maintain internal controls and guidelines for accounting transactions. 

• Assist with guidelines for budget preparation.

• Work with management to develop, communicate, and maintain processes that involve financial functions.

• Maintain general ledger, including account analysis, subsidiary schedules with proper documentation, and preparation of monthly and year-end journal entries

• Ensure twice monthly payroll is timely and accurate.  

• With payroll staff and HR, assist with liaising with the payroll processing program

• Oversee and assist with A/P process to ensure timely payment of all leases, contracts, and invoices

• Oversee and assist with grant and contract billing and receiving processes

• Prepare and/or review monthly account reconciliations and journal entries

• Assures timely closure of monthly and year-end accounts

• Oversee day to day banking and cash management activities 

• Assist with preparation of business activity reports, financial forecasts, and annual budgets.

• Assist with the production of periodic financial reports; ensures that the reported results comply with generally accepted accounting principles or financial reporting standards.  

• Audit accounts to ensure compliance with state and federal regulations; coordinate with outside auditors and provide needed information for the annual external audit.

• Assist with annual internal audit and 990 preparations

• Assist with annual budget preparation as well as budgets for new and renewing funding sources

• Presents recommendations to leadership on short- and long-term financial objectives and policies.

• Ensures compliance with local, state, and federal government requirements.

• Performs additional duties as assigned.

Supervisory Responsibilities:

• This position will supervise the Payroll Specialist and AP/AR Specialist.

• Ensure all department activities are operated in compliance with internal and external laws and regulations and funder requirements.

• Training employees; planning, assigning, and directing work; appraising performance; addressing complaints and resolving problems with supervisor’s overview.

Qualifications, Education and Experience

• Bachelor's degree in business, accounting or related field and seven (7) years accounting experience; 

• 5 years of nonprofit experience is a must;

• MBA, CPA or Masters in Public Administration preferred and two (2) years of supervisory experience; or equivalent combination of education and experience;

• Thorough knowledge of GAAP and nonprofit accounting concepts;

• Knowledge of Blackbaud Financial Edge or similar accounting software;

• Expert proficiency in Microsoft Excel;

• Excellent interpersonal, organizational, and time management skills;

• Established problem solving capabilities;

• Ability to work effectively with individuals from diverse communities;

• Ability to communicate professionally with manager, clients, service providers, community members and Board;

• Ability to work as a team player;

• This position requires candidates to have a reliable vehicle and vehicle insurance.

Salary and Benefits

• Salary: $85,000-$100,000 annual salary

• Benefits: Neighborhood House offers full-time employees a comprehensive benefits package including: affordable health and dental insurance (inc. vision and Rx), voluntary short- and long-term disability insurance, 403b plan, and company paid life insurance. All employees have access to a complimentary employee assistance program.

• PTO: Neighborhood House values employee wellbeing and we prioritize a healthy work-life balance. We offer a generous paid time off policy starting at 5 weeks per year and 12 paid holidays.

• Neighborhood House employees are eligible for credit in the Public Service Loan Forgiveness program.