Finance Manager

JOB RE-POSTING # 151

About CMHA Niagara

CMHA, Niagara is a non-profit, charitable organization committed to promoting mental wellness and to improving the lives of people in its service area who have mental illness as well as their families.  CMHA Niagara achieves its mission through a number of programs and services.

CMHA, Niagara is committed to a recovery philosophy which focuses on the potential for people with mental illness to lead full, productive and engaged lives in their communities.  The Branch works in partnership with many others who share in the commitment to supporting the broad determinants of health.

Essential Job Functions

Payroll

• Manages and provides support for full-cycle bi-weekly payroll for staff, ensures accurate and timely filing of all statutory remittances and annual filings, including the preparation, filing and distribution of T4s, T4As, and T2200s
• Ensures payroll expenses are accurately allocated across various programs, grants, and restricted funds for precise reporting to funders
• Prepares internal payroll labour reports for programs and collaborates with program leadership with program staffing budgets
• Leads and coordinates the payroll portion of the annual year-end audit, ensuring all accounts are reconciled to the General Ledger
• Reviews and approves payroll submissions for CMHA and back-office partners

Housing/Occupancy

• Provide financial oversight for supported, transitional, and/or congregate housing programs operated by the agency ensuring accuracy of all revenues, funding, subsidies and expenses
• Manages development of and reporting on housing program budgets in alignment with funding agreements, service levels, and occupancy requirements. Supports financial reporting and claims submission to housing funders, municipalities, and provincial ministries, as required
• Supports lease management and financial review of tenancy agreements, service contracts, and property-related commitments including financial analysis and recommendations related to housing and occupancy sustainability, program expansion or capital improvements
• Support audits, funder reviews, and reporting related to housing programs and assets
• Collaborate with housing and program leadership to improve financial processes, reporting accuracy, and operational efficiency

Accounts Receivable & Accounts Payable

• Oversee accounts receivable processes related to government funding, service contracts, client revenues (where applicable), grants, and other receivables.  Monitor receivable balances, aging reports, and collection activities to ensure timely receipt of funds.  Monitor deferred revenue and accrued receivables to ensure appropriate revenue recognition and reporting
• Ensure accurate and timely invoicing and claims submission in accordance with funding agreements, service contracts, and transfer payment requirements
• Investigate and resolve billing discrepancies, funding shortfalls, and payment delays in collaboration with program leaders and funders
• Oversee accounts payable processes to ensure timely, accurate, and authorized payment of vendors, service providers, and contractors.  Ensure expenditures comply with approved budgets, funding restrictions, procurement policies, and internal controls.  Ensure appropriate documentation, approvals, and coding of invoices to programs, grants, and cost centres
• Review and approve payment runs, including cheques, EFTs, and electronic payments, in accordance with signing authority policies
• Establish and maintain policies and procedures related to accounts receivable and payable to support transparency, accountability, and audit readiness
• Lead and coordinate internal and external audits in providing documentation and analysis related to receivables, payables, and accrued liabilities
• Identify opportunities to improve AR/AP efficiency, accuracy, and controls through process improvement and system enhancements

Banking

• Manage the organization’s banking relationships, including operating accounts, reserve accounts, trust or restricted funds, and credit facilities.  Monitor compliance with banking covenants, credit agreements, and Board-approved financial policies.  Support the establishment and maintenance of signing authorities and banking resolutions approved by the Board of Directors
• Ensure banking structures support program funding requirements, restricted funds, and internal control standards
• Oversee daily cash management activities, including cash flow monitoring, forecasting, and liquidity planning.  Oversee investments and reserves and accounting for interest and accruals
• Oversee electronic funds transfers (EFTs), payroll banking, and authorized disbursements in accordance with approved signing authorities.  Review and approve bank reconciliations on a regular basis, investigating and resolving discrepancies in a timely manner
• Coordinate banking requirements related to government funding, transfer payment agreements, and flow-through funding
• Lead and coordinate external audit on banking, cash, and confirmation requests as part of the annual audit process
• Recommend improvements to banking practices, cash management processes, and electronic payment systems to enhance efficiency, security, and accountability.  Support financial risk management by monitoring cash exposures and ensuring adequate controls are in place to safeguard organizational assets

Reporting

• Lead the preparation and timely filing of the T3010 (Registered Charity Information Return) and other required provincial/federal corporate filings
• Manage all statutory reporting and ensure accurate GST/HST rebate filings
• Act as the primary liaison for the annual external audit, support to the preparation of all necessary working papers, schedules, and financial notes
• Generate specialized financial reports for government and private funders, ensuring strict adherence to grant-specific restricted fund requirements
• Complete the Annual Information Return (AIR), the Annual Reconciliation Return (ARR) and other municipal/provincial/funder reports as required
• Manages and supports reporting and annual external audit functions for back-office partners

Budget

• Lead the development and consolidation of the organization’s annual operating and capital budgets, aligned with the agency’s mission, strategic plan, and service priorities
• Coordinate program-based and department budgets in collaboration with senior leadership and program managers and supporting managers in preparing budgets that reflect funding agreements, service volumes, and staffing requirements
• Monitor budget performance against approved budgets and funding allocations, including monthly variance analysis.  Analyze and explain variances, identify funding pressures or surpluses, and recommend mitigation or reallocation strategies
• Prepare clear, timely financial and budget reports for senior leadership, the Finance Committee, and the Board of Directors ensuring budget compliance with funder contracts, grants, contribution agreements, and applicable regulatory requirements
• Oversee forecasting and reforecasting to address changes in funding, program demand, or operational needs
• Monitor restricted and unrestricted funding to ensure appropriate use and accurate reporting
• Support financial planning related to grants, proposals, and new program initiatives, including cost estimates and sustainability analysis
• Maintain effective budget controls and internal financial policies to support transparency and accountability
• Contribute to continuous improvement of budgeting processes, financial systems, and reporting to strengthen organizational stewardship

Essential Job Requirements

• Post-secondary degree in Accounting, Business or Commerce

• Chartered Professional Accountant designation or enrolled in the CPA PEP program and working towards the designation

• Minimum of 5 years of experience working in the accounting field

• Experience in the public or non-profit sector will be considered an asset

• Demonstrated experience supervising staff

• In-depth knowledge of financial/accounting processes with particular reference to GAAP and professional ethics

• In-depth knowledge of Provincial Healthcare reporting standards will be considered an asset

• High degree of proficiency in Microsoft applications, accounting and payroll systems

• Certified in the following safety courses: Crisis Intervention (i.e. NVCI, Safety Care, CPI or Safe Management), Standard First Aid – CPR C - AED, and Suicide Prevention (ASIST)

• Satisfactory Vulnerable Sector Screening (Police Check)

• Access to a reliable personal vehicle

• Current valid Class ‘G’ driver’s license

• Personal cell phone for business use

• Bilingualism, particularly proficiency in French, would be considered a valuable asset

  CMHA Niagara is a culturally competent organization and is committed to building an inclusive community that respects the dignity and independence of candidates with multicultural and diverse backgrounds, multilingual abilities, and experience with the 2SLGBTQIA+ community. Candidates with this background would be considered an asset.

  CMHA Niagara is committed to providing accommodation for persons with disabilities. Please see the AODA section of our website at, www.cmhaniagara.ca for further details or contact our Human Resources department for any information in an alternate format.

  If you are interested in applying for this position, it is your responsibility to ensure your application is submitted no later than 4:00 p.m. on May 12, 2026.

  Our Mission

  Our purpose is to strengthen mental wellness in the Niagara community.

  Our Vision

  A Niagara where mental health is recognized, supported and optimized.

  Our Values

  Our core values will be embedded in everything we do. They will guide and define how we work with each other, our partners, and our clients and their supports, to enhance access to mental health and addictions supports in Niagara: adaptive, collaboration, ethics and integrity, people-centred, safety and belonging, social justice.