Finance Director

SUMMARY

Directs the organization's financial planning and accounting practices. Assists the Chief Executive Officer of The Agricultural and Labor Program, Inc. in initiating necessary programs required to meet all approved fiscal functions as they relate to the administrative training and support to be provided to the Board of Directors, Regional Advisory Councils, Committees, and employees to facilitate prompt and efficient implementation of fiscal programs and projects. Develops, recommends, directs and maintains fiscal procedures, policies, records and reports as required by the business activities of The Agricultural and Labor Program, Inc., a non-profit Corporation operating in the State of Florida. Works with the Chief Executive Officer, Senior Managers and Program Management staff to ensure prompt and efficient implementation of all approved programs and projects. Coordinates central accounting department and fiscal performance at the program center operation levels.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Establishes and maintains financial records at central accounting for the corporate headquarters.
• Develops and maintains accounting systems for the corporate administration or for the agency.
• With the approval of the Board of Directors of The Agricultural and Labor Program, Inc., sets up a bank account in which to record all cash disbursements and cash receipts involving The Agricultural and Labor Program, Inc. activities
• Sets up necessary personnel and pay records in order to process payroll of The Agricultural and Labor Program, Inc. employees
• Develops procedure for purchase of supplies and materials including approval of such purchases.
• Develops chart of accounts on expenditures and income for each region including corporate headquarters.
• Where necessary, sets up petty cash fund for cash purchases with instructions on use.
• Sets up accounting department to handle payroll, purchasing, accounts receivable, accounts payable, credit union, insurance, employee benefits, financial statements and reports.
• Keeps records on all insurance policies on property, liability, and bonds.
• Establishes internal control procedures for cash and all other owned or leased assets of the corporation. (For instance, all cash receipts must be deposited and all payments must be made by check except-authorized petty cash expenditures.)
• Must have timely access to a copy of all agreements signed on behalf of the corporation and/or programs.
• Prepares financial statements and operating reports for the Chief Executive Officer, Board of Directors, state and federal governmental agencies involved.
• Prepares monthly financial statements of revenue and expenditures as compared with operating budgets for use by CEO and the Board of Directors as appropriate
• Prepares other operating reports as requested by the Chief Executive Officer to conduct the activities of the corporation.
• Prepares all financial reports which are to be used by the Treasurer to report at periodic meetings of the corporate Board of Directors.
• Prepares all payroll tax reports and other reports on employees of the corporation.
• Maintains employee payroll records.
• Maintains employee earnings and taxes paid records.
• Maintains records of miscellaneous earnings paid.
• Prepares annually the employee withholding statement (Form W-2) and where applicable, miscellaneous earning statements (Form 1099) and submit copies and report Form W-3 to the Internal Revenue Service
• Prepares all other special reports as required.
• Provides training and information update in accounting and record keeping functions for those individuals who are involved in the financial aspect of the corporation. Internal control procedures applicable to cash and other assets will be stressed.
• Provides an on-the-job training period for new employees.
• Advises the Treasurer, Board of Directors, Chief Executive Officer and others involved in the management of corporate funds.
• Present and interpret the financial statements and other accounting functions necessary to conduct the activities of the corporation.
• Reviews accounting system periodically for possible update.
• Reviews accounting records, all financial and economic data, correlate, present and interpret data when and where applicable .
• Distributes updated information necessary to keep personnel abreast of all new changes in accounting techniques and procedures.
• Attends seminars, workshops and training sessions to keep up to-date on all accounting procedures and policies.
• Maintains a property record file for the corporation and programs. Also maintain supplies and aterials records where necessary.
• Keeps detailed records of all assets

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable the individuals with disabilities to perform the essential functions.

• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
• Ability to respond to common inquiries or complaints from regulatory agencies or members of the business community.
• Ability to effectively present information to top management, public groups, and/or boards of directors.
• Ability to comprehend and apply accounting principles using advanced calculus, modern algebra, and advanced statistical theory.

EDUCATION AND/OR EXPERIENCE

Bachelor's degree (B. A.) in accounting, finance or business administration from a four-year college or university and four years related experience in general accounting, budgeting, auditing or finance; or equivalent combination of education and experience. C.P.A. certification preferred.

REASONING ABILITY

• Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.
• Ability to deal with nonverbal symbolism (formulas, scientific equations, graphs etc.,) in its most difficult phases.

CERTIFICATES, LICENSES, REGISTRATIONS

Preferred certification as a certified public accountant.

OTHER SKILLS and ABILITIES

• Ability to use computer technology.
• Ability to competently use the 10 key by touch.
• Ability to competently using current accounting software and/or spreadsheet applications in performing accounting functions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable the individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable the individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to risk of radiation. The noise level in the work environment is usually moderate.