Finance Director

Position Title: Director of Finance

Company: Circle Beverage 

Location: Indianapolis, IN 

Reports to: EOS Company Integrator 

Structure: Strategic Individual Contributor (Managing Outsourced Team & PEO, Legal and other service providers)

Position Overview:

As the Director of Finance, you will be the strategic financial architect and systems lead for our 50-person beverage manufacturing firm. This role is built for a "high-leverage" leader who uses AI and a modern tech stack to maintain lean, world-class operations. You will own the "Commercial" side of the business, drive factory-floor cost reductions, oversee our HR/Payroll infrastructure via our PEO, and manage the long-term Capital Expenditure (CapEx) strategy to fuel our expansion.

Strategic Expansion & Vertical Integration: A core expectation of this role is leading our vertical integration strategy. This includes the financial modeling, due diligence, and operational integration of future acquisitions or start-up entities, such as a 3PL, packaging brokerage, and other complementary supply chain services.

You will manage our outsourced bookkeeping service as a high-performing "Department of One," serving as the final word on the company’s financial health, human capital costs, and commercial risk.

Key Responsibilities

1. Strategic Expansion & M&A Integration

• Vertical Integration Leadership: Lead the financial execution of the company’s vertical integration strategy. Evaluate the "make vs. buy" viability of adding a 3PL, packaging brokerage, and other services.

• M&A Due Diligence: Perform financial due diligence on potential acquisitions to ensure deal integrity and alignment with long-term growth goals.

• Post-Merger Integration: Lead the operational and financial integration of new entities, ensuring systems (ERP/Accounting) are consolidated and "Day 1" readiness is achieved.

• Synergy Tracking: Measure and report on the actual value realization and cost-savings achieved through integrated supply chain services.

2. Systems Architecture & Tech Stack Management

• ERP & GL Management: Own the integration between Cin7 Core (Inventory/Production) and QuickBooks Online (General Ledger). Ensure data integrity and precise inventory valuations.

• Spend & AP Governance: Manage the company’s spend culture via Ramp and Bill.com, serving as the final approver for all corporate outlays.

• AI Innovation: Implement AI-driven tools to automate routine reporting, enhance forecasting, and streamline document review.

• Systems Roadmap: Lead the strategy and implementation if a migration to a new ERP (e.g., NetSuite) is deemed necessary to support a multi-entity structure.

3. Strategic FP&A, Cash & CapEx Ownership

• CapEx Budget & Process: Own the Capital Expenditure process. Build the business cases for new equipment/infrastructure, manage the CapEx budget, and track the ROI of all major investments.

• Dynamic Forecasting: Lead monthly revenue forecast meetings. Maintain the master forecast, reflecting real-time client margins and production capacity across all entities.

• Treasury & Burn: Proactively manage cash flow, line of credit utilization, and credit card strategy to maximize working capital.

• Variance Analysis: Own weekly Budget vs. Actual (BVA) reporting. Partner with department heads to address variances and optimize departmental spend.

4. Human Capital & PEO Management

• PEO Relationship: Serve as the primary point of contact for our PEO (HR & Payroll provider). Oversee payroll accuracy, benefits administration strategy, and HR compliance.

• Compensation Review: Partner with the CEO and SLT on the annual compensation review process.

5. Commercial, Pricing & Legal

• Commercial Champion: Act as the "business-level" filter for all client negotiations. Own the template and approval process for LOIs and LTAs.

• Margin Protection: Final approver on all client pricing decisions. Conduct annual contract renewals and adjust pricing to offset COGS volatility.

• Signatory Power: Act as the primary signatory for company contracts and the main point of contact for outside legal counsel.

6. Operational Excellence & Compliance

• Cost Accounting: Update manufacturing cost standards annually (labor, overhead, and yield) using ERP-driven data.

• Cost Reduction: Identify and execute 5+ significant cost-reduction projects annually (e.g., freight, RFPs, waste reduction).

• Audit & Tax: Manage bank covenant reporting, the annual financial statement review with the external CPA, and all tax/insurance obligations.

Qualifications

• Experience: 8+ years in finance leadership, specifically within Manufacturing (CPG/Beverage highly preferred).

• M&A/Integration Proficiency: Demonstrated experience in financial modeling for acquisitions and integrating new business units or services.

• Software Mastery: Advanced proficiency in Cin7 Core, QuickBooks Online, Bill.com, and Ramp.

• PEO Familiarity: Experience managing an outsourced HR/Payroll provider.

• CapEx Expertise: Proven ability to build financial models for equipment ROI and manage multi-stage capital projects.

• AI Fluency: Demonstrated ability to use AI tools to handle high-volume data analysis and administrative tasks.

• Education: Bachelor’s degree in Finance, Accounting, or Engineering; MBA or CPA is a plus.

Here is a breakdown of the weekly / monthly / quarterly / annual responsibilities:

Weekly:

• Budget vs actual report to management team

• Payroll review & submission (payroll entered by HR, approved by Finance)

• Invoice review & sign-off (average 2-3 large client invoices sent each week) (invoices entered by sales, approved by finance)

• Escalation point for accounting team on any discrepancies.

• Approve A/P before accounting team pays. (Bill.com)

• Past-due A/R - we need a better escalation process.

• Attend weekly L10 meeting & report on Finance metrics, projects, issues.

• Liquidity management

• Procurement - need to establish a better hierarchy that has Finance Director sign off on large purchases before they happen.

Monthly

• Month-close process, current prepared by outsourced accounting team, Finance Director will review/sign off on the financials & provide a brief analysis of the financials.

• Oversee the monthly forecasting process with sales.

• Pricing review & sign-off of new contracts (2-3 per month).

Quarterly

• Bank covenant reporting.

• Commission reporting for sales team.

• Cap Ex budget vs actual assessment, calibration with operations team

• Execute quarterly cost reduction projects.

• Aligned with EOS growth goals, identify growth plans for the company's Finance function and implement as projects.

• Aligned with EOS growth goals, support the CEO on assessing and implementing strategic growth opportunities.

Yearly

• Oversee the insurance renewal process (3rd party fractional support possible)

• Oversee the assurance process for the company.

• Assess the CPA firm we are using for Tax & Assurance.

• Establish the Cap Ex budget for the coming year.

• Execute the annual compensation review process for the company