Executive Project Coordinator - Ops/ Sales/ Accounting

Details

• Executive Coordinator
• E-commerce / Consumer Products Industry
• Brea, CA (Onsite)
• Full-Time
• $80,000 - $90,000 annually

Overview

We are seeking a highly organized and driven Executive Coordinator to support a VP of Operations in a fast-paced e-commerce environment. This role plays a critical part in coordinating projects across Accounting, Operations, and Sales, ensuring initiatives are executed efficiently and delivered on schedule. The ideal candidate thrives in a dynamic setting, can manage multiple priorities, and has experience working with overseas suppliers, particularly in Asia.

Key Responsibilities

• Lead cross-functional meetings with internal stakeholders, communicating priorities, timelines, risks, and progress updates
• Manage projects through the full lifecycle, from planning through execution and completion
• Partner with department leaders to define project scope from sampling through production delivery
• Track milestones, deliverables, and timelines to ensure accountability and successful execution
• Coordinate workflows across departments to eliminate bottlenecks and improve efficiency
• Monitor project performance, identify risks, and implement corrective actions as needed
• Maintain clear documentation, reporting, and communication with leadership
• Collaborate with overseas suppliers and manufacturing partners, including frequent communication with teams in Asia

Details: Requirements

• Bachelor's degree in Business, Accounting, or a related field
• 4-5+ years of experience in project coordination, operations, or cross-functional support roles
• Experience managing projects across multiple departments in a fast-paced environment
• Experience working with overseas suppliers or contract manufacturers (Asia preferred)
• Professional fluency in Mandarin Chinese strongly preferred
• Advanced proficiency in NetSuite, Microsoft Office, and SharePoint
• Advanced Excel skills required
• Strong organizational, communication, and stakeholder management skills

Additional Details

• 100% onsite in Brea, CA
• High-visibility role supporting senior leadership
• Fast-paced, execution-driven environment