Executive Project Coordinator - Ops/ Sales/ Accounting
Motive Companies • Brea, California • Contractor
Posted on Tue, Apr 21, 2026
Executive Coordinator E-commerce / Consumer Products
Industry: E-commerce / Consumer Products
Location: Brea, CA (Onsite)
Employment Type: Full-Time
Salary: $80,000 - $90,000 annually
Overview
We are seeking a highly organized and driven Executive Coordinator to support a VP of Operations in a fast-paced e-commerce environment. This role plays a critical part in coordinating projects across Accounting, Operations, and Sales, ensuring initiatives are executed efficiently and delivered on schedule. The ideal candidate thrives in a dynamic setting, can manage multiple priorities, and has experience working with overseas suppliers, particularly in Asia.
Key Responsibilities
- Lead cross-functional meetings with internal stakeholders, communicating priorities, timelines, risks, and progress updates
- Manage projects through the full lifecycle, from planning through execution and completion
- Partner with department leaders to define project scope from sampling through production delivery
- Track milestones, deliverables, and timelines to ensure accountability and successful execution
- Coordinate workflows across departments to eliminate bottlenecks and improve efficiency
- Monitor project performance, identify risks, and implement corrective actions as needed
- Maintain clear documentation, reporting, and communication with leadership
- Collaborate with overseas suppliers and manufacturing partners, including frequent communication with teams in Asia
Requirements
- Bachelor's degree in Business, Accounting, or a related field
- 4-5+ years of experience in project coordination, operations, or cross-functional support roles
- Experience managing projects across multiple departments in a fast-paced environment
- Experience working with overseas suppliers or contract manufacturers (Asia preferred)
- Professional fluency in Mandarin Chinese strongly preferred
- Advanced proficiency in NetSuite, Microsoft Office, and SharePoint
- Advanced Excel skills required
- Strong organizational, communication, and stakeholder management skills
Additional Details
- 100% onsite in Brea, CA
- High-visibility role supporting senior leadership
- Fast-paced, execution-driven environment