Executive Assistant to the Cheif Accounting Officer

Position Overview

Hilliary Communications is a premier, rapidly growing leader in the telecommunications industry. We are seeking an exceptionally capable and proactive Executive Assistant (EA) to provide comprehensive strategic support to our Chief Accounting Officer (CAO). This pivotal role requires a professional who excels in a high-velocity corporate environment and possesses the executive presence to serve as a primary liaison and professional representative for the CAO. The ideal candidate must demonstrate distinguished communication skills, as they will frequently facilitate critical interactions with company ownership, internal leadership, and high-level external stakeholders.

Core Responsibilities

• Executive Representation & Strategic Liaison: Serve as the primary professional surrogate and principal point of contact for the CAO. This role requires the executive presence to manage high-stakes interactions with Company Owners, C-Suite leadership, and Department Heads, ensuring the CAO’s directives and the company’s interests are communicated with absolute clarity and distinction.
• External Stakeholder Advocacy: Conduct high-level outreach and coordination with critical external partners, including Bank Presidents, external auditors, and regulatory officials. Act as a trusted representative of Hilliary Communications, upholding the organization’s professional reputation in all external engagements.
• Advanced Calendar & Logistics Orchestration: Proactively manage complex, high-velocity schedules. Anticipate the CAO’s requirements by ensuring comprehensive briefings, financial data, and preparatory materials are finalized well in advance of all strategic meetings.
• High-Impact Strategic Correspondence: Author, refine, and finalize sensitive executive communications. This includes drafting financial summaries, board presentations, and formal memos where technical accuracy and a sophisticated professional tone are paramount.
• Strategic Project Oversight: Monitor and facilitate the progress of mission-critical initiatives. Ensure the CAO and the broader finance department consistently meet rigorous deadlines for audits, financial filings, and corporate governance requirements.
• Discretion & Fiduciary Integrity: Maintain an uncompromising level of confidentiality regarding sensitive financial disclosures, personnel matters, and proprietary corporate strategies.

• Executive Communicator & Representative: Demonstrates an exceptional command of both verbal and written communication. Possesses the poise to engage diplomatically with Bank Presidents and financial institutions, while maintaining the authority to articulate the CAO’s directives and complex organizational needs to internal teams.
• High-Velocity Adaptability: Thrives in a demanding, fast-paced environment. Exhibits superior problem-solving skills and the professional maturity to pivot priorities with precision and grace under pressure.
• Uncompromising Precision: Possesses a meticulous commitment to accuracy, particularly regarding sensitive financial documentation, board-level reporting, and rigorous filing schedules.
• Advanced Technical Mastery: Maintains expert-level command of the Microsoft Office Suite (Outlook, Excel) and demonstrates the intellectual agility to master specialized financial and project management platforms.
• Experience: A minimum of 5+ years of experience supporting C-Level executives, ideally within the telecommunications, utility, or finance industries.
• Proven Track Record: Experience interfacing with high-net-worth individuals, business owners, and senior banking leadership.
• Education: Bachelor’s degree in Business Administration, Finance, or Communications is highly preferred.
• Operational Flexibility: Ability to remain accessible during peak business cycles and adapt to the evolving demands of a scaling organization.