Executive Assistant to the CFO

Job Details 

Job Title: Executive Assistant 
Department: Finance 
Reports To: Chief Financial Officer 
FLSA Status: Exempt 
Location: Harrisonburg, Virginia 
Work Arrangement: On-site 
Shift / Schedule: Full-time; standard business hours with flexibility based on business needs 
Travel Requirements: Limited travel may be required for meetings, events, or business needs 
Employment Type: Full-time 

Role Overview / Purpose and Scope 

The Executive Assistant to the Chief Financial Officer provides highly organized, proactive executive-level support in a fast-paced poultry processing environment. This role serves as a trusted business partner to the CFO by managing administrative priorities, supporting contract administration, assisting with legal documentation and corporate records, and coordinating special projects. The position requires professionalism, discretion, strong organizational skills, comfort with data, sound judgment, and the ability to independently manage confidential business information. 

Key Responsibilities 

• Manage the CFO’s calendar, scheduling, travel arrangements, and meeting logistics. 

• Organize internal and external meetings, including preparing agendas, taking meeting notes, and tracking follow-up items. 

• Track action items, deadlines, and follow-up activities to support timely completion of executive priorities. 

• Assist the CFO with special projects, strategic initiatives, reporting needs, and cross-functional coordination. 

• Manage review and execution of contracts across multiple internal departments. 

• Track legal deadlines, compliance requirements, contract renewal dates, and document retention schedules. 

• Coordinate with outside legal counsel on litigation, employment matters, contract negotiations, internal legal policies, and regulatory issues. 

• Maintain organized electronic and physical filing systems for executive, financial, legal, and corporate records. 

• Process expense reports, coordinate travel-related expenses, and support administrative documentation needs. 

• Coordinate document collection for audits, insurance renewals, and other business requirements. 

• Serve as a liaison between the CFO and internal departments, customers, vendors, outside partners, and legal counsel. 

• Help coordinate company meetings, leadership events, and other administrative activities. 

• Handle sensitive legal, financial, and business information with the highest level of confidentiality and discretion. 

• Perform other duties as assigned. 

Compensation 

Compensation: $70,000-$85,000 

The posted compensation range for this role reflects the minimum and maximum amount Farmer Focus in good faith expects to pay at the time of posting, based on factors such as internal equity, relevant experience, market data, and the budgeted amount available for the position.  

Benefits: Farmer Focus offers a competitive total rewards package designed to support team members’ health, financial well-being, and professional growth. Available offerings may include weekly payroll, paid time off and sick leave, semi-subsidized medical coverage, dental and vision plan options, a 401(k) plan with company match, education reimbursement opportunities, employee assistance programs (EAP), and internal learning, development, and career growth programs. 

All benefits, programs, and offerings are subject to eligibility requirements, plan terms, and company policies, and may be changed, amended, or discontinued by Farmer Focus at any time. 

Qualifications 

• Bachelor’s degree or equivalent combination of education and experience required. 

• Five or more years of experience supporting senior executives, preferably at the C-suite level. 

• Experience with contract administration, legal documentation, or paralegal responsibilities is . 

• Excellent organizational, planning, project coordination, and follow-through skills. 

• Outstanding written and verbal communication abilities, including strong proofreading and document editing skills. 

• Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint. 

• Ability to maintain strict confidentiality, exercise sound judgment, and work independently with highly sensitive business information. 

• Exceptional attention to detail and ability to manage multiple priorities in a deadline-driven environment. 

• Paralegal Certificate or formal legal training preferred. 

• Experience supporting executives within a manufacturing, industrial, or operations-focused organization preferred. 

• Knowledge of contract management, corporate governance, or compliance processes preferred. 

• Must be able to perform the essential functions of the role with or without reasonable accommodation. 

New team members must be able to pass a drug, alcohol and background screening post-offer and prior to the start of their employment. Must be authorized to work in the United States. The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of their third day of work.  

Work Environment, Physical Demands, and Travel 

This role is primarily performed in an office environment. The position requires regular use of a computer, phone, and standard office equipment; frequent communication with internal and external partners; and the ability to manage confidential information in a professional setting. Occasional visits to operational or production areas may be , where appropriate PPE and safety practices must be followed. Limited travel may be  for meetings, events, or business needs. 

This position does not have an application deadline. Farmer Focus will recruit until the role is filled.  

Recruiter and Agency Disclaimer 

Unsolicited resumes or candidate profiles submitted by staffing agencies, recruiters, or search firms to any Farmer Focus employee without a current written agreement and an active, role-specific request from the Recruiting team will be considered the property of Farmer Focus. Farmer Focus will not pay a fee for any placement resulting from the receipt of an unsolicited resume or candidate profile. 

All external recruiters and agency partners supporting Farmer Focus searches must comply with applicable federal, state, and local employment laws, including compensation transparency requirements and restrictions on seeking salary history where applicable. 

About Farmer Focus 

Farmer Focus exists to promote and protect generational family farms by shifting farm-level decision-making and chicken ownership back to farmers and empowering them to farm the way they know is best. We are committed to producing 100% organic and humanely raised chicken that is better for people, the planet, and animals. Our culture is grounded in servant leadership and guided by our CARES values: Community, Accountability, Respect, Excellence, and Stewardship. Our top priorities are people, safety, and quality. At Farmer Focus, our vision is to disrupt the status quo by creating bold opportunities for people who demand more and deserve better.  

EOE, including disability/vets