Dual Accounting Manager

TITLE: Accounting Manager

DEPARTMENT: Finance Department

REPORTS TO: Assistant Controller, Controller, Ownership 

JOB SUMMARY

Assist and support the Controller and Assistant Controller in the achievement of the maintenance of adequate internal controls over all areas of hotel operations. Ensure timely completion of all reports generated by accounting staff.  

ESSENTIAL FUNCTIONS

• Prepare and coordinate monthly forecasts, including, but not limited to, quarterly reforecasts for owners. 
• Participate in monthly review of financial statements and review of all general ledger account classifications with the General Managers and other property level managers.
• Assist in monthly forecasting 
• Prepare all other financial reports and analysis and perform other general and administrative functions as may be required.
• Prepare all month-end reports, including tax reporting packages.  
• Assist the corporate accounting team in the completion and implementation of all audit recommendations.  
• Handle the administration of all bank accounts, ensures bank reconciliations are updated, and prepare treasury reports.
• Coordinate all hotel cash handling operations and procedures.
• Ensure cash and credit card deposits are processed and reconciled 
• Must be familiar with GAAP Accounting and have a strong understanding of the general ledger process.
• Perform monthly journal entries, account reconciliations and research on financial questions as directed by Corporate Accounting Team
• Oversee month-end inventory calculation and ensure accuracy of physical counts, pricing and related worksheets.
• Review special Accounts Payable invoices, verifying accuracy of coding, and submissions for multiple properties
• Review Accounts Receivable functions including proper credit approval, accurate and timely billing, weekly review of aging and collection follow-up.
• Providing direction and training to hotel operational team in areas related to financial reports, internal controls, standard operating procedures, and expense controls.

SUPPORTIVE FUNCTIONS

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel:

• Perform other analysis of financial data and trends or projects as required by Corporate Accounting Staff 
• Additional duties as necessary and assigned.

REQUIREMENTS

• M3 experience
• May want to remove this considering she does not have a bachelors
• Strong knowledge of internal controls and financial reporting required
• Strong knowledge of balance sheet and bank reconciliations
• Ability to thoroughly understand and analyze financial statements 
• Strong working knowledge of Microsoft Office; Excel
• Excellent written and verbal communication skills

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:

• Must be able to speak, read, write and understand the primary language(s) used in the workplace.
• Must be able to read and write to facilitate the communication process.   
• Requires good communication skills, both verbal and written. 
• Knowledge of computer accounting programs, math skills as well as budgetary analysis capabilities required.
• Ability to prepare and analyze data, figures and transcriptions prepared on and generated by computer.
• Ability to handle multiple tasks simultaneously.
• Ability to calculate figures and amounts such as discounts, interest, commissions, percentage, and volume.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited information exists.

PHYSICAL DEMANDS

• Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems.
• Must be able to sit at a desk for up to 8 hours per day. Walking and standing are occasionally required. Length of time of these tasks may vary from day to day and task to task. 
• Ability to work primarily with fingers to pick, pinch and type and carry out substantial movements (motions) of the wrists and hands as well.
• Must be able to lift up to 15 lbs. occasionally.
• Requires grasping, writing, standing, sitting, walking, repetitive motions, listening and hearing ability and visual acuity.
• Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.
• Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
• Requires manual dexterity to use and operate all necessary equipment. 
• Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.  

AVAILABILITY

This company operates seven days a week, 24 hours a day. Generally, the position works Monday through Friday with hours varied based on business demand. At times it may be necessary to move you from your accustomed work day, to include Saturdays and Sundays, or time of work if business or task assignments demand. In addition, it should be understood that business needs determines the amount of hours that you work.