District Payroll Clerk

Breckinridge County Schools

Job Description

JOB TITLE: Payroll Clerk

SUPERVISOR: Assistant Superintendent and Chief Financial Officer

EXEMPT STATUS: Non-Exempt

WORK YEAR: 261 Days

BASIC FUNCTION: Under general supervision, to perform specialized accounting, budget control, and clerical functions in maintaining financial and statistical records, utilizing manual and computer processes; to perform difficult and technical accounting, budget control, and clerical functions; managing payroll; and to do other related work as required.

REPRESENTATIVE DUTIES:

• Perform specialized and technical functions in assembling, tabulating, calculating, verifying, and filing accounting, and fiscally related information and data
• Perform personnel payroll
• Perform complex and technical fiscal and record management operations related to one or more specialized accounting, budget control functions
• Assist in revision, formulation, and implementation of accounting, budget control, and record management systems and procedures
• Post, balance, and verify accounting, budget control records
• Establish, post, and maintain journals, ledgers, and a variety of other accounting and records
• Prepare and verify the accuracy and completeness of financial files, records, and reports
• Prepare accounting and budget control record analyses
• Operate computers, business office machines, and equipment
• Work with a computer-based accounting, budget control system
• Prepare system input data and analyze, verify, and reconcile output reports
• Make complex arithmetical calculations and verify computations
• May perform lead functions within a specialized accounting, budget control, or record management system, that may include the preparation of technical and complex reports
• May interpret and provide information regarding routine legal mandates, policies, regulations, and operational guidelines to District personnel
• May provide technical information to Local, State, and Federal agencies

• Maintains desk and work area in a neat and organized manner
• Is consistently responsible and displays an attitude of honesty and credibility

• Maintains regular attendance
• Perform other duties as assigned

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF THE FOLLOWING:

• Payroll practices
• Methods, practices, and procedures of school district accounting, budget control, and record management
• Operation of manual and computer-assisted accounting, budget control, and record management systems
• Modern office practices, procedures, and techniques
• Organization and planning methods, trends, techniques, and practices

ABILITIES:

• Perform complex and technical accounting, budget control, and clerical functions
• Prepare, review, and analyze accounting, budget control, and files, records, summaries, and reports
• Perform double entry bookkeeping and elementary accounting
• Lead and advise other accounting, budget control, and clerical personnel
• Make complex arithmetical calculations and verify the results
• Effectively and efficiently operate computers and other machines and equipment
• Understand and carry out oral and written directions
• Establish and maintain cooperative working relationships

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is primarily sedentary. The work requires the use of hands for simple grasping and fine manipulations. The work at times requires bending, squatting, reaching, with the ability to lift, carry, push or pull light weights. The work requires activities involving driving automotive equipment.

EDUCATION AND EXPERIENCE:

• Any combination equivalent to: high school diploma or G.E.D. Certificate as required by Kentucky law 
• Must possess a valid Kentucky driver's license.
• Has met the requirements for criminal records check and child abuse and neglect check as specified by Kentucky State Law

• Five (5) years experience in payroll, accounting, or bookkeeping or a four (4) year degree in business administration or accounting

Contracts are with the district of Breckinridge County Public Schools, not with individual locations. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Location, duties, and/or responsibilities may be altered to meet the needs of the district.