District Office - Accounting Technician

Title: Accounting Technician

Calendar/Contract: 250 Days

Salary Schedule: Lane 2 - Business Salary Schedule

Hours: 8.0 hours/day | 40.0 hours/week

Benefits-Eligible: As outlined in the Benefits Guide

Application Notes:
This position will remain open until filled after a minimum of five (5) working days. Applications will be reviewed prior to scheduling interviews. All applicants shall apply at wsd.schoolspring.com.

• ONLY CURRENT EMPLOYEES OF WEBER SCHOOL DISTRICT NEED APPLY

• USE A PERSONAL EMAIL TO CREATE AN APPLICANT PROFILE TO APPLY (DO NOT USE A WORK OR SCHOOL EMAIL)

• INTERESTED QUALIFIED EMPLOYEES OF WEBER SCHOOL DISTRICT: ENSURE YOU ARE MARKED AS AN INTERNAL CANDIDATE TO HAVE ACCESS TO THE INTERNAL APPLICATION. CLICK HERE FOR A GUIDE (WSD SSO REQUIRED)

Job Overview and Purpose Statement

The Accounting Technician is a specialized, district-level financial professional responsible for the integrity, compliance, and technical administration of Weber School District’s disbursement systems. This role oversees centralized accounts payable operations, manages the fiscal workflow of the Child Nutrition Program, and serves as a systems-level liaison between school sites and the Business Office. Through expert reconciliation, regulatory compliance, and stakeholder support, the Technician ensures accurate district-wide financial operations and alignment with state and federal guidelines.

Essential Duties and Responsibilities

• Specialized Procurement Card (P-Card) Management & Reconciliation
• Performs comprehensive audits of over 40,000+ annual district-wide P-card transactions totaling $8M+ to ensure compliance with state contracts, bidding laws, and district policies (e.g., tech, travel, gift cards).
• Manages reconciliation of P-card clearing accounts, including identifying and resolving outstanding credits and creating journal entries to clear unmatched balances.
• Posts final verified electronic transaction batches to the general ledger with accurate coding from departments and schools to maintain audit-ready financial statements.
• Identifies unauthorized or split purchases and provides follow-up training, technical guidance, and corrective support to site-level cardholders.
• Child Nutrition Program (CNP) Fiscal Coordination
• Oversees the entire accounts payable cycle for the federally regulated Child Nutrition Program (CNP), including specialized fund tracking and federal reimbursement compliance.
• Coordinates monthly inventory checks with unit managers to ensure alignment between deliveries, invoices, and CNP claim integrity.
• Resolves complex CNP financial issues with supervisors and coordinators, including vendor credits, USDA procurement compliance, and contract pricing variances.
• School Support & District-Wide Training
• Serves as the primary technical support contact for Administrative Assistants and Bookkeepers across all district schools regarding PO entry, P-cards, and account coding procedures.
• Develops and leads fiscal process training for new hires and existing staff, including updates based on evolving USBE audit findings or internal policy shifts.
• Partners with school staff to audit local finance workflows and implement best practice recommendations that ensure clean, compliant data before district-level submission.
• Advanced Vendor Strategy & Account Reconciliation
• Performs full vendor account analysis to identify duplicate payments, open credits, or missing invoices using vendor statements and transaction reports.
• Manages custom vendor workflows involving contract deposits, milestone draws, or multi-year invoicing requirements (e.g., construction, janitorial, software agreements).
• Represents the district in resolving billing disputes, negotiating credit issuance, or correcting contract invoicing errors through professional vendor communication.
• Technical System Administration
• Provides Tier 1 support and troubleshooting for financial software (e.g., IFAS, PowerSchool, ClassWallet, payment gateways), escalating systemic issues as needed.
• Participates in implementation and testing of new system features or accounting platforms to ensure operational compatibility and user efficiency.
• Leadership & Continuous Improvement
• Advises Business Office leadership on policy updates, internal controls, or audit-preparation tasks based on frontline trends and system gaps.
• Leads or supports district-wide initiatives to standardize procurement, A/P, or training documentation in alignment with Elevate28 and state compliance expectations.
• Builds cross-functional relationships with Child Nutrition, Technology, Purchasing, HR, and IT to proactively address financial process inefficiencies.
• Attendance is an Essential Function of this Position
• Physical presence at the worksite is an essential function of this position. The role requires in-person collaboration, direct interaction with team members, other staff, students, and/or guardians, and access to on-site equipment and resources.

Other Duties and Responsibilities

• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Other duties as assigned.

Physical Requirements

• Remain in a stationary position 50% of the time.
• Move about inside and outside the office to access files, students and machinery.
• Constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, computer, computer printer.
• Occasionally ascend/descend a ladder/stairs to access high objects or different levels of the building.
• Constantly positions self to maintain files, students, or objects.
• Have the ability to observe details at close and far range.
• Frequently move items weighing up to 20 pounds across the office for various needs.

Job Requirements and Minimum Qualifications

• Technical Skills: Proficient in enterprise-level financial systems; capable of advanced reconciliation, audit-prep documentation, and professional correspondence. Able to develop training tools for adult learners and contribute to procedural guides.
• Knowledge: Thorough understanding of governmental accounting practices, Utah State Board of Education finance regulations, federal CNP requirements, and industry-standard accounts payable practices.
• Abilities: Strong analytical, problem-solving, and independent judgment. Able to manage high transaction volumes under deadlines, collaborate with diverse departments, and translate financial concepts to non-financial personnel.
• Experience: Minimum three years in accounts payable, school finance, or related accounting functions, with preference for high-volume and compliance-heavy settings.
• Education: High school diploma or GED required. Associate’s degree or Accounting Certificate strongly preferred. Completion of UASBO or equivalent state financial training within the first year recommended.

WEBER SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY (EEO) EMPLOYER