Director of Capital Procurement

Want to be a part of something bigger than yourself? To contribute to a team making moves on a global scale? Then you’re invited to join the team that lives the So Cal, So Easy vibe. The phenomenal team works daily to connect people, places and create experiences for the millions of passengers traveling through Southern California’s Ontario International Airport (ONT). ONT is looking for people who think outside of the box, who get excited about the possibilities, and who want to continue paving the way for the fastest growing airport in the U.S. If you want to be a part of a vibrant team making world-class moves, and contribute to shaping the future of this airport, region and industry, then look no further. #ThisisONT.

Our Procurement team is looking for a Capital Procurement Leader to help drive our BOLD Program. If you're ready to play a key role in shaping the future of ONT, we'd love to hear from you. Apply today!

COMPENSATION

$141,110.00 - $180,250.00 annual salary + a generous benefits package to include medical, dental, vision and 10% employer paid 401A through VOYA Financial.

*Hiring Salary Range: $141,110.00- $160,680.00 annual salary

(starting salary will be within this range based upon qualifications)

SUMMARY

An employee of this class is responsible for directing the operations of the Capital Procurement Department, under the Administration Division, including all capital project sourcing and purchasing functions, assessment of grant opportunities to subsidize capital projects, analyzing the best delivery methods for capital projects, and all logistics and coordination efforts required to successfully deliver major capital programs at Ontario International Airport Authority. Incumbents in this classification report directly to the Senior Vice President of Administration. The Director of Capital Procurement provides strategic leadership and oversight for the OIAA. This includes the development of additional workstreams to provide a full-service department to include contract management, and project compliance to ensure operational excellence, policy compliance, and organizational alignment with OIAA’s goals. Incumbents play a critical role in directing the overall management of multi-million-dollar solicitations, creating sound repeatable processes, utilizing data analytics to track department and divisional success, ensuring regulatory compliance, developing vendor relationships, and optimizing internal logistics to support operations.

JOB RESPONSIBILITIES

Important and essential duties may include, but are not limited to the following:

• Creates and implements policies and structured procedures that govern the solicitation and management of capital projects from inception to award, and contract management and project compliance following contract award.  

• Creates a structure of data analytics that allows for the monitoring, assessment, and implementation of measurable improvements to the departments functions.

• Provides detailed assessments on the utilization of variable delivery methods for Capital Projects, to ensure executive staff have clear, actionable information to make informed decisions.

• Utilizes a firm understanding of federal requirements to guide the solicitation of capital projects that may be funded through federal grants.

• Creates and implements guidance and workflows for the delivery of capital projects of all levels, including smaller dollar value projects that may be delivered under existing OIAA contracts.

• Creates level 2 Key Performance Indicators (KPIs) for direct report staff, and oversees the creation of level 2 KPIs for non direct report staff in the managed departments.

• Establishes clear pathways and guidance to ensure the achievement of established level 2 KPIs, and continued growth of the managed departments.

• Ensures the use of industry best practices throughout the approach to capital procurement taking into account any and all updates to federal and state laws that may impact the process or method of project delivery.

• Oversees the planning, development, coordination, and administration of complex formal solicitations and considers the best available options for vendor selection.

• Coordinates with Infrastructure and Development, end-user divisions, project managers, consultants, and stakeholders regarding project delivery methods, procurement timelines, and capital project requirements.

• Analyzes and provides recommendations, or direct changes to scopes of work, specifications, cost estimates, schedules, evaluation criteria, and solicitation documents to maintain clarity, competitiveness, and compliance.

• Oversees the coordination of pre-bid and pre-proposal conferences, evaluations, interviews, negotiations, award recommendations, and related activities to ensure the processes are repeatable, efficient, and successful for the organization and the bidding public.

• Provides guidance regarding procurement procedures, conflicts of interest, confidentiality, responsiveness, responsibility, and procurement integrity.

• Provides the SVP of Administration with high level analysis of solicitation processes to highlight, pros, cons, and areas for improvement. Prepares reports on award recommendations, and signs off on contractor correspondence, and notices.

• Coordinates with Contracts, Legal, Infrastructure and Development, Finance, Risk Management, Business Opportunities, and other divisions.

• Develop and implement strategic procurement plans for operational, professional, and construction services, including complex multi-million-dollar projects.

• Represents the division at interdepartmental, inter-agency, and professional meetings as required.

• Composes correspondence to vendors pertaining to notification to correct unacceptable service; decreasing the existing scope of work; lack of response in accordance with the terms of contract; inability to provide the required product/service.

• Coordinates with the Purchasing Manager to monitor and ensure purchase orders related to capital contracts remain on track.

• Reviews recommendations for procedural changes and works with Executive team to implement.

• Reviews the department budget to eliminate overspend and establish costs for future fiscal year(s).

• Completes on-going special projects of moderate to severe complexity.

• Responds to questions regarding procurement procedures and instructs departments in application of procedures.

• Resolves or coordinates the resolution of procurement issues impacting accounts payable.

• Meets with vendor representatives and staff to answer questions regarding procedures.

• Prepares annual and monthly reports and other reports of related to department activities.

• Does related work as required.

• May occasionally be assigned to other duties for training purposes or to meet technological changes or emergencies. 

• May have to pick up dignitaries and serves as a backup for other Division activities

PROFILE OF THE IDEAL CANDIDATE

• Possess strong subject matter experience and a track record of accomplishment in all or many of the disciplines outlined previously in this job description

• Strong organizational and process management skills

• Knowledge of statistical analysis and research methods and techniques

• Strong written and oral communication skills

• Knowledge of the principles and practices of capital procurement for a government entity

• Ability to analyze common industry practices and create useful policies based on this analysis

• Outstanding customer service skills

• Ability to develop and follow written and oral instructions

• Ability to lead and mentor mentoring assigned staff

• Ability to apply policies and procedures fairly and consistently

• Ability to Interact effectively and courteously with employees, tenants and the general public in an international aviation environment

• Ability to evaluate and prepare clear and concise reports

• Ability to handle high-profile incidents effectively, appropriately, and tactfully

• Ability to consistently demonstrate the Core Values of OIAA

MINIMUM QUALIFICATIONS

Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position.

• Bachelor's Degree in Public Administration, Business Administration, Accounting or a related field.

• Five (5) years of increasingly responsible experience in purchasing, accounting or a closely related field including two (2) years in a supervisor capacity.

LICENSES / CERTIFICATION

• Valid Driver’s License equivalent to a California Class C driver’s license

• Acceptable driving record at time of appointment and throughout employment

• Ability to pass all background / reference checks, knowledge examinations, as well as aptitude tests necessary to obtain an OIAA employee badge at ONT

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Finger dexterity to utilize a keyboard to input information on a computer

• Ability to lift and carry files and other media weighing up to twenty-five (25) pounds up to a distance of approximately 20 feet

• Ability to access areas owned or leased by OIAA

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Climate controlled office environment

• Passenger airline terminals including operations areas not open to the public

This is an at-will, exempt position. Only a valid and properly executed employment agreement may alter status as an at-will employee. Verbal contracts are not valid. The employment relationship may be terminated at the will of either party upon notice to the other. As an at-will employee, there would not be an established property interest in continued employment with OIAA.

ADDITIONAL INFORMATION

• Candidates who successfully complete all phases of the selection process will be placed on an eligibility list. Current and future vacancies will be filled from this list. Lists typically last for 6 months but may be extended or abolished based upon the needs of the Ontario International Airport Authority (OIAA).
• The OIAA  encourages applications from qualified individuals with disabilities as defined by the Americans with Disabilities Act and the Fair Employment and Housing Act. Individuals who require a reasonable accommodation to participate in any phase of the selection process must make such a request during the application process. Applicants with disabilities that affect sensory, manual, or speaking skills may be provided with a test in a format that does not require the use of the impaired skill. Persons requesting reasonable accommodation will be required to provide documentation of such a need.
• The OIAA  supports a Drug-Free Workplace. The pre-employment physical may include a drug screen where permitted by law.
• Successful candidates shall be required to complete a verification form designated by the Department of Homeland Security United States Citizenship and Immigration Services that certifies eligibility for employment in the United States of America.
• All potential employees are required to pass a fingerprint review and may be required to pass a pre-employment physical examination prior to appointment.
• Employees are required to successfully complete all background / reference checks, knowledge examinations, as well as aptitude tests necessary to obtain an OIAA employee badge at ONT.
• The provisions of this bulletin do not constitute a contract expressed or implied and any provisions contained in this posting may be modified or revoked without notice.
• If applicable, official college transcripts may be required prior to receiving an offer of employment.