Director of Accounts Payable and Procurement

Bay Cove Human Services’ mission is to partner with people to overcome challenges and realize personal potential. Bay Cove pursues this mission by providing individualized and compassionate services to people facing the challenges associated with developmental disabilities, mental illness, substance use disorders, and homelessness at more than 175 program sites throughout Greater Boston and Southeastern Massachusetts. Department: Finance Reports To: Chief Financial Officer Mission Statement: Bay Cove Human Services partners with people to overcome challenges and realize personal potential.

Job Summary:

The Director of Accounts Payable and Procurement is responsible for the end-to-end management of the organization's spending, including vendor selection, procurement strategy, and the efficient payment of financial obligations. The Director ensures that procurement policies and practices are compliant with federal and state regulations and contract obligations. Direct Reports: Manager of Credit Cards and Manager of Accounts Payable.

Key Responsibilities:

Strategic Leadership:

Direct and lead teams across accounts payable, procurement, and contract management.

Develop and implement organizational spending strategies to optimize cost spending and cash flow and to maximize mission-driven funding.

Create and enforce internal controls to safeguard assets and prevent fraud.

Purchasing & Procurement:

Manage the full procurement lifecycle, from needs assessment and vendor selection to contract monitoring and renewal.

Negotiate vendor terms and discounts to ensure cost-effective acquisition of goods and services.

Collaborate with legal counsel on contract requirements and compliance.

Vendor Management

Identify and evaluate potential vendors and suppliers based on quality, price, and reliability.

Negotiate contracts and agreements with vendors to secure favorable terms and conditions.

Monitor supplier performance and resolve any issues or disputes that may arise.

Manage vendor relationships.

Accounts Payable Operations:

Oversee high-volume invoice processing, payment runs, and expense report management.

Ensure accurate three-way matching (purchase orders, receipts, and invoices) for audit readiness.

Non-Profit Compliance & Reporting:

Ensure all expenditures comply with state and federal regulations under the Uniform Guidance as issued by the Office of Management and Budget (OMB) and GAAP standards.

Oversee tax-related filings, such as annual 1099 processing and withholding tax requirements.

Support annual audits by providing detailed documentation and responding to inquiries.

Relationship Management:

Collaborate with internal stakeholders to understand their procurement needs and requirements.

Manage banking relationships.

Required Qualifications:

Education: Bachelor’s degree in Accounting, Finance, or Business Administration is required. MBA preferred

Experience: 8–10+ years of professional financial management experience, with at least 6 years in a supervisory or leadership role.

Industry Knowledge: Deep familiarity with fund accounting, government grant reporting, and OMB Circulars is highly preferred.

Technical Skills: Proficiency in ERP and accounting software - Microsoft Dynamics and advanced Microsoft Excel skills preferred

Required Skills:

Strong negotiation skills

Excellent analytical abilities

Proficiency in procurement software and tools

Deep understanding of supply chain management principles

Effective communication and interpersonal skills

Strategic thinking and decision-making abilities

Knowledge of contract law and vendor management

Desired Skills:

Experience in procurement in non-profit human services organizations

Leadership and team management skills

Advanced degree in Business Administration or Supply Chain Management

Certification in Procurement or Supply Chain Management (e.g., CSCP, CPSM)

Bay Cove Human Services is an Equal Opportunity Employer and does not discriminate on the basis of race, ethnicity, religion, sex, gender identity or expression, national origin, sexual orientation, disability, age, veteran status, or any other groups as protected by Massachusetts or federal law. All qualified candidates, regardless of background, are encouraged to apply. Bay Cove Human Services does not offer visa sponsorships at this time and will require candidates to be authorized to work in the United States.

Pay Range: $120,000-$125,000