Data Entry Clerk - Accounts Payable

At Monarca Food Solutions (Evans / Palmex), we are committed to our valued employees, leading innovation, quality, and community. We bring better-for you snacking to consumers with brands dating back nearly a century. We are proud to bring high quality snacking happiness to the hearts and bellies of our consumers daily. At Monarca we love what we do; we think you will love us too. 

If you are an individual who likes to be challenged and make a difference in a fast-paced team-oriented environment, look no further. Come join a company committed to its employees and inspiring wellness in consumers everywhere.

Competitive Benefits offered to employees:  

• Low-cost Health, Vision and Dental insurance coverage 
• Company paid Short-Term and Long-Term Disability
• Company paid Life Insurance
•  Voluntary Life and AD&D insurance
• 401(k) retirement savings plan with company match

We are hiring for an Accounts Payable Data Entry Clerk in our Chicago location.   

SUMMARY:  The Accounts Payable Data Entry Clerk is responsible for accurately entering financial and vendor-related data into NAV systems and maintaining organized records of all Accounts Payable (AP) documents. This role ensures that AP files are complete, properly stored, and easily accessible for auditing and reporting purposes. 

WHAT YOU'LL DO:

• Enter vendor purchase orders into NAV system accurately and in a timely manner
• Distribute AP Invoices to appropriate departments and locations
• Maintain and organize all Accounts Payable documents, both physical and digital
• Verify invoice details for accuracy, completeness, and proper authorization
• Match invoices with purchase orders and receipts as required
• File and retrieve AP records when needed for audits or internal review
• Assist in resolving discrepancies with vendors or internal departments
• Support month-end and year-end closing activities related to AP documentation
• Ensure compliance with company policies and recordkeeping standards

WHAT WE'RE LOOKING FOR:

• High school diploma or equivalent (associate degree preferred)
• Experience in data entry or administrative support 
• Strong attention to detail and accuracy
• Basic knowledge of Microsoft Excel and accounting systems
• Good organizational and filing skills
• Ability to handle confidential financial information
• Ability to work independently and as part of a team
• Self-motivated and proactive
• Highly effective and persuasive communication skills
• Process improvement and documentation mindset
• High attention to detail and sense of urgency
• Time-management, prioritization and organizational skills
• Observant, analytical, inquisitive and attentive
• Must have initiative, be able to work independently and exercise good judgment.
• Excellent computer skills required, including Microsoft Word and Excel skills.

WORK ENVIRONMENT: . 

While performing the essential functions of this position, the employee is regularly required to talk and hear.  The work requires some physical exertion such as long periods of standing; walking over slippery surfaces; recurring bending, crouching, stooping, stretching, reaching, or similar activities; recurring lifting of moderately heavy items such as samples and record boxes. This position requires frequent pulling, carrying, and lifting up to 25lbs.

OTHER DUTIES:  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.