Credit Card Administrator / Accounts Payable

Omega Morgan believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the individual nor the organization to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

Summary: 
We are seeking a detail-oriented and organized Credit Card Auditor / Accounts Payable Assistant to support our finance team. This role is responsible for reviewing and reconciling corporate credit card transactions, ensuring compliance with company policies, and assisting with day-to-day accounts payable functions. The ideal candidate has strong analytical skills, excellent attention to detail, and the ability to manage multiple tasks efficiently.

Essential Duties and Responsibilities 

• Order and deactivate credit cards and expense report software access.
• Assist employees with logging into the expense tracking system, resetting passwords, technical difficulties with submitting reports.
• Maintain purchase limits and one time purchase approvals
• Audit and review employee credit card transactions for accuracy, proper documentation, and policy compliance
• Reconcile credit card statements and resolve discrepancies in a timely manner
• Communicate with employees regarding missing receipts, coding issues, or policy violations
• Maintain organized records of credit card activity and audit findings
• Assist with accounts payable processes, including invoice entry, coding, and payment processing
• Match invoices to purchase orders and receipts where applicable
• Support vendor setup and maintain accurate vendor records
• Respond to vendor and internal inquiries regarding payments and expenses
• Assist with month-end closing tasks, including account reconciliations
• Identify opportunities to improve processes and strengthen internal controls

Required Education and/or Experiences

• 1–3 years of experience in accounts payable, auditing, or a similar role preferred
• Basic understanding of accounting principles
• Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, NetSuite, SAP, or similar)
• Ability to handle sensitive information with confidentiality
• Experience with expense management systems (e.g., Concur, Expensify, Expense Track)
• Familiarity with corporate credit card programs and policies
• Ability to work independently and meet deadlines in a fast-paced environment
• Strong attention to detail and organizational skills
• Strong communication and problem-solving skills

Benefits

• Health insurance
• 401(k) matching
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• Paid holidays
• PTO/Vacation/Sick