Credit Analyst / Pricing Coordinator

Job Summary     Responsible for the accounts receivable and trade management functions, maintaining customer records, month-end financial reporting, and maintaining performance tracking templates. Analyze credit card transactions to match receivables.  Interface with Corporate Credit to discuss and resolve customer credit and receivables issues and disputes.  Determine proper application of cash payments.  Research and administer customer credits.  Monitor status of left-over credit card authorizations to achieve timely closure.  Analyze and track receivable aging and collection.  Negotiate consolidations of credits and open invoices. 

Responsibilities

• Research and administer customer credits, daily sales reports, and returned product credit processing. Research & resolve trade management claims, process credit card payments and order releases, and maintain shipment release reports – all in conformance with established weekly and monthly deadlines.

• Provide support to resolve account issues, pending credits, and disputes regarding billing or account information or status.  Work directly with customers to research and respond to questions regarding their accounts, pending credits, and billing questions or concerns.

• Assist Corporate Credit Department on cash payment applications and consolidations.

• Maintain customer data and account management records such as address changes and resale certifications. Records may be in both paper, electronic, emails, and Baan formats.  Set up new and dormant customer accounts and interface with Corporate Credit Department in Hungary to ensure proper account mapping and records.

• Perform month-end, quarterly, and annual financial reporting required by Corporate Accounting and Controller(s), including but not limited to MBR AR update, weekly DMM report, balance scorecards, resource unit charges, sales tax report, and select financial data reports.

• Assist Corporate Credit Department in performing analysis and tracking customer receivable aging and collections. 

• Create and maintain financial and operational tracking and reporting templates.  Design reporting formats and templates based on management requirements.  Seek to continually improve accuracy and functionality of reports based on operational and management needs.

• Ensure all rebate customers have maintained qualifying membership of marketing groups based on contract terms and conditions negotiated with the customer and/or marketing group by the Account Manager.  Verify compliance with internal audit standards and keep rebate contracts current by conducting quarterly reviews.

• Generate contracted warehouse and contracted sales rep commission and customer rebate reports on a monthly, quarterly, and annual basis. Process the rebate and commission payments into Oracle I-Procurement. Distribute rebate and commission reports to warehouse, sales reps, and customers.  Track monthly performance progress. 

• Review receivable reports to verify status of collection and balance outstanding and assist in maintaining compliance with corporate collection goals.  Utilize report from Corporate Credit in Hungary regarding aging and collection status.  Monitor the status and accuracy of unassigned credits. 

• Generate monthly tariff report and invoice lump-sum customers accordingly.

• Notify customers of price changes. Update pricing in Baan accordingly.

• Perform daily EDI invoicing and ASN submissions through customers’ portal.

• Answer general inquiries concerning open orders including expediting delivery and tracing shipments.
• Process requests for technical information, sales literature, material certification.
• Check stock for customers and distributors.

• Ensure that all work activities are performed in accordance with established safety and environmental standards.

• Maintain full compliance with company policies and procedures and conduct all activities in accordance with The Code of Conduct to include ASAT and SOX compliance.

• Performs other duties as assigned.

Qualifications

• Associate’s degree in accounting, finance, a closely related discipline, or relevant experience.

• Bachelor’s degree is preferred.

• 3+ years’ experience in an accounting position that involved analyzing credit/trade issues.

• Previous experience in Oracle or Baan or other integrated systems.

• Excellent interpersonal, teamwork, communication, and organization skills.

• Ability to work independently and show initiative to complete tasks with limited management guidance.

• Analytical and detail oriented.

• Proficient in Microsoft Office applications and enterprise business systems such as Baan and Oracle.

• Advanced Excel user (pivot tables, VLOOKUP, SUMIF)

• Employees must be legally authorized to work in the United States.  Verification of employment eligibility will be required at the time of hire.  Visa sponsorship is not available for this position.

• This position is subject to the International Traffic in Arms Regulations (ITAR) which requires U.S. person status.  ITAR defines U.S. person as an U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee.

The above statements are intended to describe the general nature and level of work being performed.  They are not intended to be an exhaustive list of all responsibilities, duties and skills required of incumbents in this job classification.