Corporate Payroll Tax Analyst

OneSource Virtual (OSV) has worked exclusively with Workday customers since 2008 to deliver compliant, in-tenant technology and expert services to automate the administrative, transactional tasks of payroll, taxes, earned wage access, accounts payable, and benefits. With over 1,500 customers, 92% retention, and $225+ billion in treasury movement annually, OSV helps organizations maximize their Workday investment and operate it with confidence. Payroll, benefits, and finance solutions — all in one place. 

Position Summary

The Payroll Tax Analyst is primarily responsible for managing OSV's end-to-end payroll tax compliance function, including all federal, state, and local tax filings, account audits, notices, amendments, and jurisdictional relationships for OSV's US and UK payroll. Reporting to the Payroll & Tax Supervisor, this role owns the tax side of OSV's in-house corporate payroll operation and serves as the backup processor for both US biweekly and UK monthly payroll. The ideal candidate brings deep payroll tax expertise and a strong working knowledge of Workday Payroll and TaxEx.

Essential Functions & Responsibilities

Payroll Tax Compliance (Primary Focus)

• Own the preparation, processing, and filing of all federal, state, and local payroll tax filings and payments for US and UK corporate payroll at required frequencies
• Audit payroll tax accounts across all jurisdictions to ensure accuracy and resolve discrepancies
• Receive, research, and resolve tax notices; prepare and submit amendments as needed
• Maintain and update Powers of Attorney (POAs) across all registered tax jurisdictions in coordination with Accounting
• Manage OSV's online tax agency portals, ensuring accuracy and current standing across all jurisdictions
• Administer garnishment orders, including processing and administration in TaxEx; manage relationships with garnishing trustees as required by local, state, and federal agencies in the US and UK
• Support year-end payroll tax processing, including W-2s, W-2Cs, and other required filings, in accordance with company policy and regulatory requirements
• Monitor federal, state, and local payroll tax law changes; flag compliance implications to the Payroll & Tax Supervisor

Payroll Processing (Backup)

• Serve as backup processor for OSV's biweekly US multi-state payroll and monthly UK payroll, ensuring continuity of operations in the absence of the Payroll & Tax Supervisor
• Partner with HR and managers to ensure timesheets, time-off, paid leave, data changes, and adjustments are entered timely and accurately
• Identify and process off-cycle payroll payments as needed

Systems, Reporting & Process Support

• Maintain and support Workday Payroll configuration, administration, and integrations, aligned with HR's strategic plan
• Assist in the development and maintenance of payroll reporting tools and ad hoc data requests
• Document and maintain end-to-end process checklists and standard operating procedures for tax filing, garnishment, and payroll processes
• Participate in mass data loads and ensure data integrity using Workday-delivered tools
• Analyze payroll and tax business processes and recommend improvements or streamlining opportunities

Cross-Functional Support

• Serve as primary point of contact for triage-level payroll and tax inquiries via ticketing system; research and communicate resolutions
• Communicate with HR, Accounting, and other stakeholders to provide payroll data and tax information
• Partner with HR Centers of Excellence (Total Rewards, Employee Relations, Recruiting) on payroll-related projects and initiatives
• Support change management activities, including authoring user documentation and standard operating procedures

Supervisory Responsibility

This role has no supervisory responsibilities.

Qualifications & Experience

Required

• Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or related field; or 8+ years of equivalent experience in lieu of degree
• 5+ years of experience in payroll tax compliance, including filing, auditing, notice resolution, and amendment processing
• Working knowledge of federal, state, and local payroll and tax laws for US and UK
• Strong working knowledge of Workday Payroll, including the ability to analyze, troubleshoot, and report on system, data, or processing issues
• Experience with TaxEx or comparable tax filing software
• Strong proficiency in Microsoft Office Suite

Preferred

• Experience processing US multi-state and/or UK payroll
• FPC or CPP certification
• Workday certification
• Experience managing garnishments and trustee relationships

Competencies

• Payroll Tax Compliance & Filing
• Attention to Detail & Accuracy
• Analytical Thinking & Problem Solving
• Systems Proficiency (Workday, TaxEx)
• Process Documentation
• Cross-Functional Communication
• Time Management & Prioritization
• Confidentiality & Sound Judgment

This job description is not designed to cover a comprehensive listing of all activities, duties, or responsibilities required of the employee. Duties and responsibilities may change at any time with or without notice.

You are encouraged to learn and share ideas when you join the OneSource Virtual team. We reward innovative thinking, fresh perspectives, creative collaboration, and hard work. As an organization experiencing routine strategic growth, we are always on the lookout for intelligent, talented, and forward-thinking professionals to join our team. OSV employees enjoy a values-based culture, upward mobility, and professional development with opportunities of all kinds.