Corporate Billing Specialist

Job Description

Position Title: CorporateBilling Specialist 

Position Reports To: Corporate Billing Lead

Position Summary: 

Entails identifying and distributing all incoming billing claims; processing and maintaining records and producing needed payroll payments. 

Essential Functions  

• Collect, calculate, and enter data, thereby maintaining payroll information. 

• Ensure differences in payroll calculations are resolved by gathering and evaluating relevant information. 

• Responsible for providing information relating to payroll to management and the general public as may be requested, as well as answering questions from them. 

• Ensure company and employee information is kept confidential.  

• Prepare, verify, and process billing submissions. 

• Review and understand contracts. 

• Prepare proper documentation for billing support and mail invoices to customers. 

• Perform billing adjustment activities, recycle invoices, cancel invoices, credit memos, and adjust rates. 

• Respond to employee and customer payment questions and concerns. 

• Support operations in tracking of projects status. 

• Post daily/weekly revenue into the reporting system and month end closings. 

• Comprehends costs including but not limited to time & materials and labor.  

• Assist with collections to gather documents needed for invoice submission to the customer. 

• Maintain customer accounts by processing invoices and customer adjustments; and organize various job status, updates, and comments (daily). 

• Ensure a positive customer experience by exhibiting a helpful and team-oriented attitude towards customers. 

• Ensure proper approvals are received and attached for auditing purposes. 

• Complete special projects and perform other duties as requested by leadership. 

Education & Experience   

• High School diploma or equivalent required. 

• 3+ years of construction or industry related billing experience .  

• Experience in collections, payroll, audits, and invoicing preferred. 

Knowledge, Skills, and Abilities 

•  Ability to comprehend revenue and costs. 

• Knowledge of accounting and financial software 

• Understanding of aging and unbilled reports. 

• Ability to calculate, post and manage accounting figures and financial records. 

• Demonstrate proficiency with Microsoft Excel & Word (Pivot Tables & VLOOKUP a plus 

• Strong organizational and interpersonal skills. 

• Strong attention to detail and critical thinking skills. 

• Excellent oral and written communication skills. 

• Ability to multitask and take on additional projects. 

• Excellent analytical, problem solving and decision-making skills. 

• Effective organizational, stress and time management skills. 

• Ability to work independently or as a team member. 

Conditions/Physical Demands 

• Remaining in a stationary position, often standing, or sitting for prolonged periods.  

• Light work that includes moving objects up to 20 pounds. 

• No adverse environmental conditions expected.