Coordinator of Accounting and Finance

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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking a Coordinator of Accounting and Finance. - Boca Raton, FL.

The Coordinator of Accounting and Finance enhances the academic effectiveness of Florida Atlantic University and its students, faculty and staff by providing support services specifically related to fiscal management, personnel services, purchasing, bursar functions and administrative technology.

Summary of Responsibilities:

• Conducts the preliminary review of expense justification requests, purchase requisitions, and payment requests for completeness and necessity of purchase. This entails an evaluation of account codes, budget balances, and available cash.

• Ensures that all contracts are completed prior to payment requests or requisitions moving forward by submitting all contracts for review and signature to the Division’s Director of Finance and Accounting.

• Ensures P-Card posting occurs within university-established timelines.

• Maintains expense control spreadsheets for the department indexes and ensures that all expense logs are maintained by staff and reconciled in a timely manner. Performs secondary reconciliation of expenses. Reviews all encumbrances to ensure accuracy.

• Provides monthly updates of expenses to the Director and reports any concerns to the Associate Director of Finance and Accounting.

• Benchmarks current revenue and expenses to previous years.

• Assists in maintaining accurate balances of all departmental open/blanket purchase orders and analyzes invoices for accuracy.

• Provides review of all Internal Agreements, invoices & JEs prior to the Director and client signatures, as necessary.

• Enters Requisitions into Workday and ensures that POs are created and invoices are approved and paid in a timely manner. Assist other departments in the division with their purchasing as needed. 

• Enters journals into Workday to recognize revenue from credit card payments and other departments, and enters other journals as needed.

• Creates monthly revenue reconciliations between the accounting system and billing system and makes correcting entries as needed.   

• Enters purchase requests into Owl Central to obtain prior approval and confirm budget availability. 

• Creates and/or reviews on a timely basis Daily Tender Summaries, Credit Card Reconciliations, and Payroll Reconciliations and researches and resolves discrepancies with members of the Campus Recreation team and obtains approval on completed items from the Campus Recreation Director and Assistant Director of Finance and Accounting.

• Provides monthly updates on revenue collection, noting which invoices are past 15 days due. 

• Participates in meetings of the Campus Recreation leadership team.

• Communicates changes in University finance policy to departmental staff.

• Assists with Audit Compliance of all Campus Recreation financial and administrative procedures. 

• Evaluates and provides feedback/recommendations regarding all departmental financial procedures.

• Responsible for processing payments, entering requisitions, and P-card purchases related to club sports.

• Provides assistance to the Assistant Director of Sports Programs

• Assists professional staff with spending authorizations and expenditures related to conference and candidate recruitment travel.

• Serves as the backup HR partner to help process student employees' onboarding and offboarding.

Staff Development and Supervision:

• Oversees the hiring, training, scheduling, and supervision of Finance Intern(s).

• Provides support and insight for student staff development opportunities.

• Assists with the development of departmental strategic plan and annual assessment materials.

• Serves on committees and provides assistance to the department and division as needed. 

• Perform other job-related duties as assigned.

FAU Benefits and Perks 

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: 

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. 

• State retirement options including tax-deferred annuities and Roth 403(b) plans. 

• State employees Public Service Loan Forgiveness (PSLF) program. 

• Sick Leave Pool Program. 

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). 

• Paid Community Engagement Volunteer Service Day 

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). 

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php 

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