Controllership AI & Automation Intern

Job Title: Grant Accountant

The Grant Accountant reports to the Controller along with the Director of the Post Award Management Office. The Grant Accountant position is responsible for providing independent guidance and oversight to principal investigators and department administrators in regard to grant and contract policies and procedures, compliance and regulatory issues, and post-award administration. This individual must demonstrate an advanced knowledge and understanding of federal and non-federal regulations, guidelines, and policies covering grant and contract processes. A working knowledge of post award accounting and financial reporting, performing internal audits of grants and contracts to ensure compliance with college and funding agency requirements is required. Assisting principal investigators and departmental administrators in interpreting college and funding agency policies and guidelines to ensure financial compliance including GAAP, 2CFR 200, FAR, IFRS and NYS grant regulations. This individual will also be involved in the development of new post award policies and procedures.

Responsibilities

• Review and perform grant/contract fund set up based on award documents including: notice of award/agreement/contract/purchase order, budget detail, cost sharing, indirect cost rate, project start and end dates, agency regulations and guidelines and agency reporting requirements.
• Disseminate grant fund numbers and other relevant information to Principal Investigators and Administrators.
• Monitor and meet sponsor requirements for deadlines on invoicing and reporting; prepare invoices to collect funds as expeditiously as possible on non-letter of credit accounts; advise GCA Management of invoices which require more than routine follow-up.
• Prepare monthly, quarterly and annual financial reports required by sponsors.
• Reconcile and analyze all funds in preparation for billing/reporting and close-out, including cost sharing and indirect cost analysis.
• Prepare accounting entries as needed as well as project close-out entries.
• Responsible for timely resolution of grant deficits and closeout of all assigned grant accounts.
• Monitor salary and non-salary expenditures and cost transfers; approving those that conform to college policies and sponsor requirements.
• Respond to inquiries made by PIs, department administrators, awarding agencies, and others in a timely manner, utilizing excellent customer service skills.
• Make various business decisions appropriate to the position; consulting with upper management as necessary.
• Work with management to determine accounts which require more oversight.
• Banner system testing, training, policies and procedures
• Other duties as assigned

Qualifications

• Bachelor’s degree in accounting preferred.
• Demonstrate an advanced knowledge and understanding of federal and non-federal regulations, guidelines, and policies covering grant and contract processes.
• Strong knowledge of the Banner Finance System is preferred.
• Microsoft Office applications.
• Banner experience a plus.
• Excellent interpersonal, verbal, mathematical and written communication skills.
• Ability to assist Principal Investigators and Administrators with questions on grants and contracts.
• Effective communication of terms & conditions, grant and contract accounting policies as well as university policies.
• Team player with strong interpersonal skills utilized in conducting business related to grants management, financial reporting, and audit of federal and non-federal funds.