Controller

POSITION SUMMARY

The position is full-time position and a member of the Accounting Team, responsible for providing financial recordkeeping and full-charge bookkeeping for WVS non-profit and overseeing the for-profit Social Enterprise, WVS LLC.  It includes direct involvement in day-to-day accounting activities, financial operations, ensuring accuracy, compliance, effective financial management and analysis to support organizational decision-making.

This role ensures timely and accurate accounting, budget monitoring, grants recording and reporting and compliance with financial regulations.  Other accounting-related functions as requested by the Director or Executive Director. Must be able to successfully prioritize and manage accounting needs while maintaining a high level of service and professionalism in an environment of high expectations and deadlines. This position requires a high level of expertise in Excel, Quick books Online and other accounting software.

ESSENTIAL FUNCTIONS

This role will support Leadership & Collaboration through the following key characteristics and other specifics as listed below:

• Works closely with leadership while maintaining strong operational oversight
• Serves as a key resource for both financial accuracy and planning
• Communicate financial information in a clear and practical manner
• Participate in leadership meetings and contribute to organizational planning
• Support a collaborative and accountable team environment
• Schedule meetings and maintain minutes of Finance meetings 

Transactional / Operational Responsibilities

• Perform and manage day-to-day accounting functions, payroll, general ledger and overseeing accounts payable, accounts receivable etc.
• Prepare and post journal entries and maintain supporting documentation
• Ensure timely and accurate financial records and reconciliations
• Manage and review monthly, quarterly, and annual close processes
  • Monthly reconciliation of WVS Balance sheet accounts and overseeing WVS LLC Balance sheet accounts
• Maintain and enforce internal controls and accounting policies
• Maintain and organize QuickBooks Online records, including chart of accounts, classes, locations, customer/vendor profiles.
• Monitor cash flow and manage banking activities
• Coordinate and support annual audits and required financial filings (e.g., Form 990)
• Manage and monitor all new contracts associated to Contract billings.

• Ensure compliance with regulatory requirements including grant monitoring and related restrictions
• Complete all government, accounting, charitable and license renewals and submit required documents to ensure compliance with federal, state and county licenses.
• Supervise and support accounting staff

Financial Management & Reporting

• Preparing and presenting financial reports to Board and leadership
• Monitor budget-to-actual performance and identify variances
• Support department leads with budget tracking and financial understanding
• Maintain accurate tracking of restricted and unrestricted funds
• Provide financial data and analysis for reporting requirements

Systems & Process Improvement

• Identify and implement improvements to financial systems and processes
• Remain current on new accounting trends and continuously apply best practices in financial record-keeping.
• Support integration or optimization of financial and related systems

Strategic / Planning Responsibilities

• Support the annual budgeting process and organizational financial planning
• Help develop financial forecasts and projections
• Provide financial insights to support decision-making by leadership
• Identify financial risks and recommend mitigation strategies
• Contribute to long-term financial planning along with leadership team
• Support leadership in evaluating program and operational costs

• Establish good working relationships with other team members and the leadership team.
• Foster positive communications and relationships with all employees, members of management, vendors and clients.
• Keep up to date on industry trends and developments.
• Adhere to company policies and procedures.
• Actively participate in and conduct meetings as requested.

QUALIFICATIONS

• Degree in Accounting or related field or years of experience in a similar or related position will be considered in lieu of degree.

• 7+ years of progressive experience in accounting.

• 4+ years leading and developing teams.

• Public and/or private accounting background.
• Technical accounting skills with a strong understanding of current GAAP standards.
• Audit experience and CPA a plus.
• Must maintain strict confidentiality.
• Strong and professional interpersonal skills and work ethic.
• Must have excellent verbal and written communication skills including being self aware and possessing good listening skills.
• Ability to work with all levels of the organization as well as customers and vendors while fostering positive relationships.
• Excellent time management and prioritization skills that can effectively organize information, tasks, and events.
• Excellent knowledge of principles and processes for providing record keeping and financial flow from beginning to closing processes as well as accounting concepts.
• Proficient skill level in computer software including QuickBooks Accounting Software and intermediate to advanced experience in Word, Excel, Outlook, and all MS Office Suite-all versions.  
• Knowledge of administrative and clerical procedures such as word processing, managing files and records and designing forms.
• Proactive approach that is looking for ways to maintain and improve processes and help people.
• Detail oriented and self-motivated, able to work with limited supervision and to work closely with a team
• Ability to pass Washington State Background check, DSHS background check 
• Possess and maintain current Driver’s license and retain auto insurance as law requires.

• Frequent standing, walking and sitting.
• Minimal lifting and carrying up to 10 pounds.
• Occasional lifting and carrying up to 20 pounds.
• Must be able to work at computer or desk area for extended periods of time.