Controller

Corporate Controller

Pharos Admin Services · Skilled Nursing · Hybrid · Full Time

About Pharos Admin Services

Pharos Admin Services provides specialized administrative services to skilled nursing facility (SNF) operators (referred to internally as Banners). We serve as the operational and financial backbone for our Banner partners, giving them the infrastructure and strategic support they need to focus on delivering excellent resident care.

Role Summary

We are seeking a highly organized and detail-oriented Controller to oversee all financial aspects of our company. The Controller will manage a wide range of responsibilities including Accounts Payable, Accounts Receivable, Company Credit Cards, Month-end processes, Payroll, TripLog, Hope Fund, Small Donor activities, Year-end processes, Pathways for Quality, as well as handle various consulting billing, taxes, billing processes, AP clean up, budgeting, audits, financial statements, and SOP creation.

Key Responsibilities

Accounts Payable

• Manage invoice entry and review for various vendors.
• Process payments including checks, online, and ACH transactions.
• Maintain W9s and handle quarterly payments.

Accounts Receivable

• Generate invoices for Banner Corporate Entities as well as Banner Real Cos and external contracts.
• Ensure accurate GL coding and bill-back processes.
• Reconcile accounts and manage credit card processing.

Company Credit Cards

• Manage issuance and termination Company issued credit cards.
• Provide training and support for cardholders.
• Review and approve expenses and reconcile statements.

Month-end and Year-end Processes

• Conduct bank reconciliations and prepare monthly financial entries.
• Assist in year-end entries, reconciliations, and collaborate with auditors.

Payroll and Benefits

• Oversee payroll deductions, reporting, and hourly billing.
• Administer benefits and deductions accurately.

Consulting Billing

• Handle adjustments and billing for consulting contracts.
• Review contracts and ensure accurate billing.

Taxes

• Coordinate with external firms for tax filings across multiple entities.
• Ensure compliance and manage tax return reviews.

Billing and AP Clean Up

• Fine-tune import processes and transition to new entities.
• Provide ongoing training for staff and manage management fee billing.

Budgeting and Financial Planning

• Develop annual budgets and forecasts.
• Monitor expenses and report variances.

Audits and Compliance

• Prepare for audits and manage audit documentation.
• Establish and document internal controls.

Financial Statements and Reporting

• Create financial templates and manage cash flow forecasting.
• Prepare financial reports for state reporting purposes.

Standard Operating Procedures (SOPs)

• Develop and maintain SOPs for all home office tasks.
• Ensure consistency and efficiency in operations.

Qualifications

• Bachelor's degree in finance, accounting, or a related field. CPA certification is preferred.
• Proven experience as a Controller or similar finance leadership role.
• In-depth knowledge of accounting principles and financial regulations.
• Strong analytical and problem-solving skills.
• Excellent leadership and team management abilities.
• Effective communication and interpersonal skills.
• Proficiency in accounting software and MS Office Suite.
• Experience in health care is preferred

What We Offer

• Competitive compensation commensurate with experience
• Hybrid work model with flexibility built in
• Direct visibility to executive leadership from day one
• A collaborative, mission driven team focused on measurable impact for skilled nursing operators
• Room to grow within a scaling organization that values initiative and ownership
• Generous Benefits including unlimited PTO

If you are someone who combines financial precision with the ability to build genuine partnerships, and you want a role where both skills matter equally, this is it.

We'd love to hear from you.