Controller

We are looking for a full-time Controller to provide support and oversight to the Finance division of Artesia Christian Home. This is an hourly, non-exempt position with Full-Time benefits, no weekends, and 6 paid holidays per year.

Work Schedule:Monday - Friday8:00 AM - 4:30 PM

1. General Purpose of the Job

The Controller is accountable for the organization’s day-to-day accounting operations, including operational oversight and technical guidance for Payroll, Accounts Receivable (A/R), and Accounts Payable (A/P) functions, in compliance with all applicable federal, state, and local laws and regulations. The Controller is responsible for ensuring the accuracy, integrity, and effectiveness of all Finance division functions, systems, financial records, reporting processes, and related internal controls. This role is also responsible for budgeting, forecasting, financial planning, and strategic financial analysis in partnership with the Executive Director and in support of the Finance Committee and Board of Directors, serving as a senior financial resource to the organization.

1. Job Functions

Every effort has been made to identify the essential functions of this position.  However, it does not state or imply that these are the only duties you will be required to perform.  The omission of specific statements of duties does not exclude them from the positions if the work is similar, related, or an essential function of the position. 

Specific Duties and Responsibilities

• Collaborate with the Director of Operations and Executive Director on the ongoing development of the Finance division.
• Advise the Executive Director on financial risks, operational concerns, compliance matters, and opportunities for process improvement.
• Operational oversight of the Finance division operations, including Payroll, A/P, and A/R functions, ensuring departmental objectives, performance standards, and regulatory requirements are met; provide hands-on support as needed.
• Report to the Director of Operations and provide technical guidance, performance feedback, and operational recommendations regarding Payroll, A/P, and A/R functions to support the effective management of Business Office personnel.
• Develop and maintain internal controls, accounting policies, financial systems, and reporting processes to safeguard organizational assets, ensure data integrity, and maintain compliance with GAAP, nonprofit accounting standards, and healthcare regulations.
• Direct the management of the general ledger, including account reconciliations, journal entries, and month-end and year-end close processes, ensuring accurate financial reporting and the timely preparation and presentation of monthly, quarterly, and annual financial statements to the Executive Director, Finance Committee, and Board of Directors.
• Prepare and review departmental financial and expense reports with the Executive Director and present financial results and budget variances at monthly management meetings.
• Lead the annual budgeting process and develop ongoing financial forecasts, variance analyses, and long-range financial planning models to support organizational decision-making.
• Oversee financial accounting, reconciliation, acknowledgment, and reporting of all charitable contributions/donations while supporting organizational fundraising and development initiatives as needed.
• Present and review annual audited financial statements and audit results with the Audit Committee and Board of Directors; presented at the Annual Society Meeting.
• Oversee the administration and renewal of organizational licenses, permits, and insurance coverages to ensure continuous compliance and adequate risk protection.
• Oversee vendor records, including contracts and agreements, working with the A/P Coordinator to maintain up-to-date records.
• Serve as the primary liaison with external auditors and coordinate all annual financial, payroll, compliance, governmental, and benefit-related audits and filings, including preparation and submission of required documentation and reports. Examples include, but are not limited to, the following:

• Compliance Submissions and Regulatory Reporting
  • EEO-1
  • LIC 500
  • Registry of Charitable Trusts RRF-1
  • Sales & Use Tax Returns
  • Annual Utilization Report
  • 571-L Business Property Statements
  • California Pay Day
  • CCRR
  • Claim for Welfare Exemption
  • Cost Report for Medicare and OSHPD
  • Economic Census
  • Environmental Fee
  • Statement of Information for the State of CA
  • Welfare Exemption
  • Etc.
• Audit Coordination
  • Financial Audit
  • Medi-Cal Audit
  • Workers’ Compensation Payroll Audit
  • Staffing Hours Audit
  • 403(b) Employee Census Audit
  • Etc.

• Conduct time studies and wage surveys as needed.
• Analyze OT/DT meal premium bi-weekly reports and provide findings to the Executive Director.
• Oversee the management of cash in all bank accounts, including money transfers, Positive Pay, and reconciliation of all bank accounts.
• Monitor organizational reserves and investment accounts and coordinate with financial advisors and the Finance Committee.

General Duties and Responsibilities

• Demonstrate Core Values and Non-Negotiable Behaviors as defined by the Artesia Christian Home
• Support the Finance Division to adhere to our mission goals and efforts. 
• Foster a culture of accountability, customer service, collaboration, and continuous improvement within the Business Office.
• Consistently demonstrate a high level of responsibility, integrity, and dependability.
• Consistently work cooperatively and collaboratively with the administration, leadership team, all facility staff, and outside contacts. 
• Observe all facility policies and procedures, including safety and infection control policies and procedures.
• Perform all other related duties as directed by the supervisor or the Executive Director in an effective, timely, and professional manner. 
• Follow Residents’ Rights policies at all times.
• Assume accountability for all data contained in the employees’ handbook.
• Attend staff meetings and committee meetings as assigned.
• Attend in-service trainings and complete Relias trainings, as assigned.

III.  Qualifications  

1. Hold a minimum of a Bachelor’s degree in Accounting, Finance, or a closely related field and at least 5 years of related experience.
2. Experience working in a healthcare setting is highly preferred.
3. Deep knowledge of corporate finance, GAAP, tax laws, and risk management.
4. Must be computer literate (Excel, Word skills) and able to learn new software, as needed.
5. Must have exceptional analytical abilities and close attention to detail.
6. Must have excellent verbal and nonverbal communication skills in English.
7. Must have excellent interpersonal and strategic leadership skills.
8. Having mission-driven professional experience is preferred.
9. Must be in good physical and mental condition, capable of performing assigned tasks.

• Good health must be verified by a health screening performed by a licensed physician, including a chest X-ray or intradermal test for TB.
• Must be able to hear, talk, and have a clear vision with or without corrective lenses.
• Must be able to sit in front of the computer for extended periods of time (more than 50% of the shift).