Contribution Accounting Specialist

Summary: The Contribution Accounting Specialist owns the data integrity of employer billing. This person reconciles monthly contribution reports against collective bargaining agreements, tracks delinquent employers, and supports payroll compliance audits

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Contribution Reconciliation: Match monthly employer remittance reports and check/ACH payments against actual reported employee hours and wage classes.

• Discrepancy Resolution: Investigate variances between submitted employer data and expected contributions, contacting employers to clear up underpayments or overpayments.

• Delinquency Management: Track late or missing employer contributions, flag non-compliance, and support collection or legal delinquency workflows.

• Audit Support: Prepare documentation, historical payroll files, and variance analyses for internal or external payroll compliance auditors.  

• Eligibility Data Integrity: Ensure accurate hour banks and active participant work-hours are credited correctly so member health or pension eligibility is properly calculated. 

• Regulatory Compliance: Maintain operations aligned with the Employee Retirement Income Security Act (ERISA) and collective bargaining agreements

• Performs other duties and responsibilities as assigned by Management.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Knowledge, Skills, & Abilities:

• Strict attention to detail.

• Advanced Microsoft Excel (PivotTables, VLOOKUP, complex formulas) and familiarity with specialized benefit administration database platforms.  

• Understanding of collective bargaining agreements, employer remittance cycles, and basic payroll compliance principles 

• Must be able to follow directions, work with minimal supervision and interact with all departments and levels of management.

• Knowledge of Union, Trust, Pension and Benefits Industry preferred.

• Must be able to maintain strict confidentiality.

• Ability to prioritize and multi-task.

• Professionalism and respect for co-workers at all times. 

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Education: Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent work experience. 3+ years in trust fund administration, payroll accounting, or employee benefits (multi-employer/Taft-Hartley background preferred). 

Language Skills: Ability to read, speak, and write effectively in English. Ability to interpret documents such as plan documents, memos, letters, and procedure manuals.  Ability to write routine reports, meeting notes, project documentation, and correspondence.  Ability to speak effectively before customers or employees of organization. Ability to effectively address or resolve customer service issues within guidelines of the position.

Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, and commissions.

Reasoning Ability:  Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized or non-standardized situations.

Certificates, Licenses, Registrations: N/A

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit for extended periods in front of a computer. The employee is frequently required to reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and use hands to finger, handle, or feel. The employee may frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.  This position requires the employee to work in the office.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.