Contracts & Compliance Manager

Purpose

The Contracts & Compliance Manager is responsible for administering Citadel Aviation Group’s contract lifecycle and managing the company’s administrative compliance obligations. This role serves as the primary owner of third-party contracting activities, ensuring agreements are reviewed, negotiated, executed, and maintained in alignment with company standards and risk tolerance. The position also oversees ongoing compliance programs, including vendor credentialing, OFAC/FCPA screening, D&B monitoring, and vendor management activities, supporting sound business practices across all company locations.

Essential Job Functions

• Manage the full contract lifecycle for vendor, customer, and partner agreements, including NDAs, MSAs, SOWs, purchase orders, and service agreements.
• Conduct contract reviews, redlines, and negotiations while coordinating with outside counsel on complex or high-risk matters.
• Maintain and administer the company’s contract repository, ensuring documents are organized, accessible, and properly tracked.
• Monitor contract expiration dates, renewals, deliverables, and contractual obligations; proactively communicate required actions to stakeholders.
• Develop, maintain, and improve standard contract templates, clause libraries, and negotiation playbooks.
• Advise internal teams regarding contractual obligations, risks, and business implications in practical business terms.
• Manage the company’s active vendor list, including onboarding, periodic reviews, and vendor deactivation processes.
• Administer third-party compliance screening activities, including OFAC, FCPA, and vendor due diligence reviews.
• Maintain and oversee D&B vendor credentialing programs and associated compliance documentation.
• Develop and maintain compliance procedures, tracking systems, and standard operating procedures for administrative compliance activities.
• Ensure audit readiness by maintaining complete and accurate compliance records and supporting documentation.
• Monitor regulatory developments related to OFAC, EAR, ITAR, and other applicable compliance requirements impacting aviation operations.
• Partner with Finance, Operations, Supply Chain, and IT to integrate compliance requirements into business processes and ERP systems.
• Support business development, operations, and procurement teams with contract interpretation and third-party risk assessments.
• Assist with acquisitions and integration activities, including contract reviews, assignments, and compliance program onboarding.
• Support corporate governance initiatives, policy development, and process improvement efforts.

Minimum Qualifications or Experience

• Bachelor’s degree in Business Administration, Legal Studies, Paralegal Studies, or a related field.
• Minimum of 3 years of experience in contract administration, legal operations, compliance, or related functions.
• Experience reviewing, negotiating, and managing commercial contracts and agreements.
• Familiarity with vendor credentialing, OFAC screening, third-party risk management, and compliance programs.
• Strong proficiency with Microsoft Office applications and business systems.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.

Preferred Qualifications or Experience

• Paralegal certification or Juris Doctor (non-practicing) preferred.
• Experience in aviation, aerospace, MRO, aircraft completions, manufacturing, or industrial services environments.
• Familiarity with export control regulations including ITAR and EAR.
• Experience supporting multi-site operations or post-acquisition integrations.
• Experience with ERP systems, contract lifecycle management tools, and Dun & Bradstreet platforms.
• Knowledge of FAA-regulated business environments.

Supervisory Responsibilities

This position does not have direct supervisory responsibilities but may lead cross-functional initiatives and coordinate activities across multiple departments.

Knowledge, Skills, and Other Attributes

• Strong contract review, negotiation, and administration skills.
• Excellent analytical and problem-solving capabilities.
• Ability to identify and mitigate contractual and compliance risks.
• Strong attention to detail and commitment to accuracy.
• Ability to interpret legal and regulatory requirements and communicate them effectively to business stakeholders.
• Excellent organizational and project management skills.
• Strong interpersonal skills with the ability to build relationships across all levels of the organization.
• High level of professionalism, discretion, and confidentiality.
• Self-starter with the ability to work independently and drive results.
• Commitment to continuous improvement and operational excellence.

Travel

Occasional travel may be required between company facilities, vendor locations, or for compliance and audit-related activities.

Other Duties

Please note this job description is not intended to cover or contain a comprehensive listing of activities, duties, or responsibilities required for this position. Duties and responsibilities may change at any time with or without notice to support business needs.

Working Conditions

• Work is primarily performed in a professional office environment.
• Frequent use of ERP systems, contract management tools, compliance screening platforms, and Microsoft Office applications.
• Regular interaction with executive leadership, legal advisors, vendors, customers, and cross-functional business teams.
• May require flexibility to meet contract deadlines, audit requirements, or business-critical compliance matters.
• High level of confidentiality and professional judgment required when handling sensitive company, legal, and vendor information.