Construction Project & Accounting Coordinator

Construction Project & Accounting Coordinator

Position Summary

Ti-Zack Concrete is looking for an accounting-minded Project & Accounting Coordinator to support our payroll, accounts payable, and project coordination functions. This role is ideal for someone with a foundation in accounting who enjoys the fast-paced, detail-heavy environment of construction operations. You'll work closely with project managers and the Controller to keep job costs accurate, crews paid on time, and vendors managed efficiently — while also helping keep projects organized and on track.

Payroll & Accounts Payable

· Process weekly payroll for field crews and office staff, including prevailing wage calculations, certified payroll reporting, and multi-state compliance where applicable

· Review and verify timecards, labor allocations, and job codes prior to payroll submission

· Process accounts payable — receive, review, code, and enter subcontractor and vendor invoices against purchase orders and subcontracts

· Coordinate weekly check runs with the Controller; maintain accurate payment records and aging reports

· Track and manage lien waivers (conditional and unconditional) from subcontractors and material suppliers

· Maintain subcontractor compliance files — insurance certificates, W-9s, executed contracts, and bonding documentation

· Assist with month-end close, including job cost reconciliation and WIP (work-in-progress) schedule updates

· Support year-end processes including 1099 preparation and payroll tax reconciliation

Project Coordination Responsibilities

· Assist project managers in tracking schedules, milestones, and deadlines across active jobs

· Maintain project documentation — contracts, submittals, RFIs, change orders, and daily field reports

· Prepare and submit AIA-format (G702/G703) pay applications and owner invoices on a monthly billing cycle

· Track job costs against budgets and flag variances to the project manager

· Coordinate material deliveries, subcontractor scheduling, and inspection appointments

· Serve as a point of contact for subcontractors and vendors on pay status and documentation requirements

Qualifications

· 2+ years of experience in an accounting, bookkeeping, or construction finance role — AP and/or payroll experience strongly preferred

· Associate's or Bachelor's degree in Accounting, Finance, or Business required; Construction Management coursework a plus

· Working knowledge of payroll processing, certified payroll requirements, and prevailing wage regulations

· Familiarity with AIA billing formats, lien waivers, and construction contract documents

· Proficiency in construction accounting software (Sage 300 CRE, Viewpoint, Foundation, or similar); strong Excel skills

· Solid understanding of job costing principles, cost coding, and WIP reporting

· Highly organized, accurate, and able to manage deadline-driven payroll and billing cycles

· Professional communication skills; comfortable working with field crews, project managers, and vendors

What We Offer

· Competitive salary commensurate with experience

· Health, dental, and vision insurance

· Paid time off and company holidays

· Opportunity to grow within a stable, well-established concrete contractor

Position may be subject to pre-employment screening, which may include background check and drug testing.  

Ti-Zack Concrete, LLC is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also Pack Power policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions. 

Ti-Zack Concrete, LLC does not work with any third-party recruiters or agencies without a signed agreement with the Recruitment Team.