Compliance Manager

New Hudson Facades is seeking a highly organized and detail-oriented Compliance Manager to oversee and administer the company’s contract compliance, insurance compliance, vendor onboarding, and corporate compliance programs. This role serves as a key contributor to risk management, project compliance, and operational process execution, ensuring contractual, insurance, regulatory, and customer requirements are met across the organization. 

Key Responsibilities

     Insurance Administration

• Manage OCIP/CCIP enrollments, reporting, and documentation requirements.
• Coordinate monthly payroll and labor hour reporting submissions.
• Maintain client-required insurance documentation and records.
• Administer and track workers’ compensation claims and related documentation.
• Manage insurance policies, endorsements, amendments, and schedules.
• Support insurance renewals and audits.
• Coordinate communications and documentation with insurance carriers, brokers, adjusters, and internal stakeholders. 

     Vendor Compliance & Onboarding

• Manage certificate of insurance (COI) requests, reviews, and compliance tracking.
• Review vendor insurance, payment application, and lien waiver compliance requirements.
• Oversee vendor onboarding processes and documentation controls.
• Verify contract documentation and insurance compliance prior to payment processing.
• Maintain compliance records within company systems and third-party compliance platforms. 

     Contract Administration

• Track agreements through review, approval, execution, renewal, and closeout.
• Manage contract execution workflows, including DocuSign routing and transmittals.
• Maintain contract repositories, document organization, and version control.
• Prepare reports on contract status, compliance activities, and vendor onboarding metrics. 

     Prequalification & Compliance Reporting

• Manage customer prequalification submissions through platforms such as Highwire, BuildingConnected, and similar systems.
• Coordinate WIP reporting, OSHA logs, EMR data, backlog reporting, and financial documentation.
• Maintain prequalification records and supporting documentation. 

     M/WBE & Diversity Programs

• Serve as the primary point of contact for client diversity and M/WBE program requirements.
• Manage project-specific diversity reporting through customer-required platforms.
• Support Operations in documenting and tracking Good Faith Efforts during procurement activities. 

     Corporate Compliance

• Track business licenses, entity registrations, and renewal requirements.
• Coordinate registered agent activities and corporate filings.
• Manage certificates of good standing and related state filings.
• Maintain corporate records and compliance documentation. 

     Cross-Functional Support & Process Improvement

• Partner with Operations, Safety, HR, Finance, and Legal teams to support compliance initiatives.
• Assist with incident documentation, reporting requirements, and policy administration.
• Identify opportunities to improve compliance processes, contract administration, and document management systems.
• Support implementation and continuous improvement of legal and compliance workflows. 

Qualifications

     Required

• Associate’s degree or Bachelor’s degree in Business Administration, Legal Studies, Risk Management, Construction Management, or a related field.
• Strong organizational, administrative, and project management skills.
• Excellent attention to detail and ability to manage multiple deadlines simultaneously.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite and document management systems.
• Ability to handle confidential and sensitive information with professionalism and discretion. 

     Preferred

• Paralegal certificate.
• Experience in insurance compliance, contract administration, legal operations, risk management, vendor compliance, or related functions.
• Experience within construction, manufacturing, engineering, or other project-based industries.
• Familiarity with compliance platforms such as Highwire, BuildingConnected, or similar systems. 

Physical Requirements

• Ability to travel as required.
• Ability to work at a computer for extended periods.
• Ability to stand and move throughout office or project environments as needed. 

New Hudson Facades is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sexual orientation and gender identity), national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.