Compensation Technician LE Payroll

About Haynes, Inc.
Haynes Inc, continues to partner with Department of State (DoS) in Charleston, SC. Our employees. support the DoS Comptroller and Global Financial Services (CGFS) Center in the areas of: Global Compensation, Information Systems Security (ISSO), and Global Financial Operations. 

Haynes, Inc. provides our employee family a robust benefits package including: 11 paid Federal holidays, generous Employer Match on your 401k, Paid Time Off, Medical/Dental/Vision Insurance, Flexible Spending Accounts, Life Insurance, Disability, Tuition Reimbursement, free Professional Development & Training Program with 9000+ courses, and more! We thrive on providing a good work/life balance and in creating an inclusive culture where employees feel valued, appreciated, and are rewarded for top performance!

Department

Global Compensation provides compensation services to U.S. Foreign Service employees, Department of State Civil Service employees and Locally Employed (LE) staff. They provide both American and LE Staff payroll services for U.S. Agencies Overseas and Annuity services for Foreign Service Retirees. With locations in Charleston, South Carolina and Bangkok, Thailand, Global Compensation manages one of the most complex compensation environments in the world, providing compensation services in 180 countries and 140 currencies. Services include time and attendance, payroll, annuity payments, customer support, withholding, benefits, record keeping and reporting for our employees working domestically and overseas at our Embassies and Missions. Global Compensation’s primary goal is to provide world-class compensation services to its customers. The Compensation Technician position will be responsible for payroll processing, analysis, auditing, and monitoring of payroll in the office of American Pay Processing.

Minimum Requirements:

• Demonstrates experience in business process analysis, systems analysis, and system support, with a strong understanding of automated systems that support financial services (both domestic and overseas), or possesses in-depth functional knowledge of financial operations used to analyze business processes, information flows, and system relationships 
• Provides support for large, complex financial system implementations and applies knowledge of Federal accounting and financial management policies, practices, operations, and procedures

Preferred Qualifications

• Candidates must demonstrate strong attention to detail, excellent customer service skills, and the ability to work both independently and collaboratively as part of a team. The role requires flexibility, strong research capabilities, and effective organizational and multi-tasking skills. Excellent oral and written communication skills are essential
• Experience working in high-volume payroll environments is preferred

Our most Successful Employees in this Position Demonstrate:

• Curiosity
• Collaborates well
• Analytical
• Research oriented

Job Responsibilities
Primary responsibilities are T&A reporting, pay calculation, individual leave accounts, allotments of pay, and other individual pay matters for those paid under local compensation plans at serviced posts. Specific Duties include, but are not limited to the following:

• Supports and promotes the CGFS quality policy and establishes, maintains and updates required QMS records for all assigned posts (e.g., country specifics).
• Demonstrates a comprehension of all applicable metrics and their performance measures and status.
• Participates in the development of QWI, forms, and reference documents within the LE QMS.
• Adheres to LE policies to ensure that only current and approved QWIs are utilized to conduct LE Payroll functional activities and ensures that nonconformities do not occur in employee’s area of responsibility
• Proactive in continuously monitoring, developing, documenting, and implementing continuous improvements.
• Establishes and maintains master payroll records for individual employees in assigned countries in both the Locally Employed Payroll system and the LE Payroll document imaging system (DIS) according to established policies and timetables.
• In accordance with Directorate policies, receives employee information through various channels, verifies its authenticity and compliance with local compensation plan guidelines and office procedures, performs all required calculations and adjustments, and confirms system acceptance through payroll projections.
• Provides timely, effective customer service and maintains strong internal controls each pay period. All documents, actions, and adjustments received by the second Tuesday of the current pay period must be processed successfully in both payroll systems in accordance with Directorate policies.
• Timely processing (for LE payroll system and DIS) in the proper sequence is essential to the control and integrity of the payroll cycle.
• Fully utilize the system acceptance process for every applicable transaction.
• Tracks incoming Time and Attendance (T&A) for assigned posts and ensures the proper files are successfully monitored, transmitted, uploaded, and processed in the Locally Employed Payroll system according to established timelines and requirements.
• Audits, corrects, and maintains T&A report documentation for assigned posts, completing all audit and correction tasks in accordance with established timelines and requirements.
• Contacts posts to resolve timeliness and/or content issues regarding missing, late, or inaccurate (T&A) submissions. In these cases, success and extent of resolution is determined by requirements IAW Directorate policies.
• Required to learn, understand, and operate all Locally Employed Payroll systems, functional procedures, and Directorate policies. Takes initiative to investigate and comprehend post compensation and leave plans and research plans to resolve concerns.
• Accurately and promptly calculates and processes severance and final termination payments in accordance with post compensation plans and Directorate policies.
• Main point of contact with the post payroll and personnel liaison(s) to resolve Locally Employed employee pay/personnel issues. Timely and completely resolves and responds to internal and external inquiries concerning payroll issues. Resolutions are prompt, courteous, and complete IAW with Directorate policies.

Software Systems Utilized

• GFACS (Global Foreign Affairs Compensation System
• Microsoft Office
• LE Payroll System
• CGFS Document Imaging System (DIS)
• Cable Xpress

Additional Information:
To be hired, the candidate must reside in the state of South Carolina. This position supports a government contract and is subject to the government agency rules and management. All contractors supporting the Department of State must be able to either possess or obtain a security clearance of Secret. Employees shall remain in their current position for at least one year before applying for another job within the company or contract.

Work Schedule:
This is a full-time job located on Dyess Ave. in North Charleston, SC. Work hours are 40 hours per week between the hours of 6:00 am - 6:00 pm. Flextime is available. Core working hours are 9:45 am - 2:45pm. Work schedule is based on the work requirements of our client’s division, Global Financial Services. The contract has a non-compensated 30-, 45-, or 60-minute lunch Monday through Friday. Additional hours may be required and/or must be authorized by your Program Manager and DoS Management.

Haynes, Inc is an Equal Opportunity Employer. We do not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, marital status, disability, veteran status, sexual orientation, or other protected status in any of the terms or conditions of employment.