CN Administrative Assistant/ Bookkeeper

Job purpose:

• In keeping the tradition of excellence, the purpose of the Administrative Assistant/Bookkeeper is to complete the detail and written work and to coordinate other matters essential to the efficiency and effectiveness of the administrative supervisor, including assisting in the payroll and accounts payable process and other accounting functions as needed. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties and responsibilities:

• Perform various filing duties
• Assist in the monthly preparation of payroll
• Enter data into accounting system relating to payroll
• Assume additional payroll responsibilities as required
• Assist in any additional accounting duties as needed
• Take and transcribe dictation of various types, including correspondence, reports, notices, and recommendations
• Obtain, gather, and organize pertinent data as needed and put into usable form
• Maintain a regular filing system, as well as a set of locked confidential files
• Process incoming correspondence
• Place and receive telephone calls and records messages
• Order and maintain supplies
• Perform bookkeeping tasks associated with the specific position
• Maintain a schedule of appointments
• Make arrangements for conferences and interviews
• Welcome visitors and arrange for their comfort
• Screens unexpected callers in accordance with predetermined policy
• Operate word processors, computers, copiers and facsimile machines
• Handle budget allocations and expenditures for the department they are assigned
• Maintain all requisitions, purchase orders and payments
• Check and process requests for travel, registration costs, etc.
• Lead and attend staff meetings/trainings as applicable; serve on staff committees
• Assume responsibility for own professional growth and development, for keeping current with literature, new research findings, for attending appropriate professional meetings and conferences, and to maintain any credits and/or continued education for maintenance of licensure/qualifications required for the position
• Maintain and accept responsibility for any district owned fixed asset item assigned to employee and ensure appropriate use by following district policies for acceptable use
• Undergo periodic evaluations according to state and board policy procedures
• Maintain confidentiality
• Regular, dependable attendance is an essential function of this position
• Perform such other and not specifically enumerated duties as may be requested by the Board of Education, superintendent, administrator, director or established by district policy
• Read, understand, and abide by Employee Conduct Policy, GAB, all other district, state and federal policies, and procedures and protocols as established by RCSD and the Mississippi Educator Code of Conduct

Qualifications:

• Education Level: High school diploma or higher
• Certification:
• Other Requirements:  Any other qualifications as the Board may find appropriate and acceptable

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit, use hands for fine manipulation, handle or feel and reach with hands and arms using equipment such as a keyboard and video display terminal. The employee is occasionally required to stoop, kneel, reach, crouch or crawl. Specific vision abilities required by this job include close vision. 

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is not a standard office setting; but rather encompasses the entire active school campus both inside and outside the facilities. The noise level in the work environment is usually low to moderate and occasionally high.

Terms of Employment:

• Salary, days and work year as established by the Rankin County Board of Education

Evaluation:

• Performance of this job will be evaluated in accordance with the provisions of the Rankin County School Board policy on Evaluation of Employees.