Clerk Payroll

Summary:

Responsible for assisting the Payroll Supervisor in processing the organization’s payroll.

Essential Duties and Responsibilities:

• Process payroll by ensuring the accuracy of timecards and individual timesheets in computerized payroll systems bi-weekly.
• Review Batches: Stores, CAT/WAC, etc.
• Liaise directly with line managers regarding their employee time cards.
• Input payroll information into Paycom software.
• Confirm Calculations.
• Email and call Paycom when needed.
• Download and print all deductions
• Prepare Garnishment, 401 K checks, and Credit Union.
• Process Child Support electronic payments.
• Issue manual checks and update the Manual check log.
• Process timecard labels for Dade and Broward.
• Reset Sick time hours
• Update vacation hours for service contracts & the organization.
• Input the Monthly bonus report for Dade & Broward.
• Wages statements for Nurse Dept., Recruiter & Subpoena
• Process employment verifications, wage statements for Children & Families, the Social Security Administration, and other wage statement reports requested by employees.
• Maintains records on employee timesheets and timecards.
• Compiles periodic budget reports and monitors payroll expenses, overtime reports, and labor distribution.
• Job Sales Tax Credit Employee Search address on the website, Empowerment Zone.
• Update the Master zone list for Sales Tax Credit.
• Keep the record for the Department of Labor Statistical Report on a 12-month basis.
• Handle basic administrative payroll duties including data entry, filing, and faxing.
• Customer Service.
• All other duties as assigned.

Education and Experience:

• High School Diploma or the equivalent education and experience.  
• One to three years of experience in processing payroll for medium to large companies.
• Extensive computer skills in Word, Excel, Paycom payroll software, and the Report Smith Program.
• Skill in both verbal and written communication.
• Excellent Customer Service.

Mathematical Skills: Ability to work with mathematical concepts such as probability, statistical inference, plane and solid geometry fundamentals, and trigonometry. Apply fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Competencies: 

To perform the job successfully, an individual should demonstrate the following competencies:

• Problem Solving - Identifies and resolves problems promptly; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.
• Technical Skills - Pursues training and development opportunities; Strives to build knowledge and skills; Shares expertise with others.
• Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
• Interpersonal Skills - Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; controls emotions; remains open to others' ideas and tries new things.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; responds well to questions; Demonstrates group presentation skills.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
• Diversity - Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethics; Upholds organizational values.
• Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; supports affirmative action and respects diversity.
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives. 
• Professionalism - Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity - Meets productivity standards; Completes work promptly; Strives to increase productivity; Works quickly.
• Safety and Security: Observe safety and security procedures; determine appropriate action beyond guidelines; report potentially unsafe conditions; use equipment and materials properly.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

Physical Demands: The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform those functions. While performing the duties of this Job, the employee is regularly required to sit. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment: The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform those functions. The noise level in the work environment is usually quiet.

Clearing House Compliance Notice

In accordance with federal regulations, this position requires successful completion of a Clearinghouse background check prior to employment. All candidates must be registered with the FL Clearinghouse Florida Agency for Health Care Administration (https://info.flclearinghouse.com/) and provide consent for the employer to access their records. Employment is contingent upon a clear record and ongoing compliance with all applicable regulations.