Classified Recruiting/Training Specialist/Bookkeeper Transportation

Job Title:               Transportation Recruiting/Training Specialist/Bookkeeper

Grade:                    G

Job Code:              184

Prepared By:         James Kennedy                   

Prepared Date:      November 14, 2022           

Approved By:        Leisa G. Woolfolk              

Approved Date:     November 15, 2022

SUMMARY

Reports to the Director of Transportation. Analyzes, evaluates, prepares and processes all information relating to Bus Driver and Bus Attendant training and certification. Responsible for the recruiting of qualified applicants for Substitute Bus Drivers and Substitute Bus Attendants.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

• Serves as a recruiter for the Transportation Department for bus drivers and bus aides, subs, etc.
• Prepares application packets for recruiting, utilizing the HR approved application program.
• Prepares social media sites, flyers and places ads in the newspaper, radio, etc., for recruiting Substitute Bus Drivers and Substitute Bus Attendants.
• Prepares and send correspondence to all contacts resulting from job fairs.
• Registers for job fairs, career fairs, conferences and represents the Transportation Department accordingly.
• Responds to inquiries regarding Bus Driver evaluation and training classes for all Substitute Bus Driver and Substitute Attendant candidates.
• Reviews and maintains applicants’ files with Human Resources on a regular basis to verify that applicants have met the necessary job requirements.
• Schedules job interviews for all Substitute Bus Driver and Substitute Bus Attendant applicants.
• Responsible for ensuring all applicants have been screened through Work Steps program.
• Schedules all training for new Substitute Bus Drivers and Substitute Bus Attendants including State Certification training. Confers with Director and Supervisors to determine additional training needs.
• Analyzes, evaluates, prepares and maintains all documents and training records in accordance with State Department guidelines and regulations relative to Bus Drivers and Bus Attendants.
• Schedules make-up in-services for employees that missed scheduled in-service training.
• Responsible for making ID photo badges for all Bus Drivers and Bus Attendants and make sure all physicals and CDL licenses are up to date.
• Arranges mandatory Red Cross training for all Bus Drivers, Substitute Bus Drivers, Bus Attendants, Substitute Bus Attendants and mechanics every two years.
• Checks official driving records on all Bus Drivers and mechanic personnel once a year through the Louisiana Department of Public Safety and Corrections Office of Motor Vehicles.
• Ensures all training for Substitute Bus Drivers and Substitute Bus Attendants complies with State Law Title 28, Bulletin 119 (Louisiana School Transportation Specifications and Procedures).
• Updates Transportation Policy and Procedure Manual when necessary.
• Keeps informed on new developments, methods, and techniques in the training field.
• Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
• Successfully operates computerized routing system.
• Orders material and equipment as approved by the director.
• Maintains employee absence records.
• Submits payroll for all Transportation employees.
• Keeps concise records of department expenditures and assists in development of the annual budget
• Receipts and codes all invoices for accounts payable.
• Files correspondence and other records.
• Maintains staffing records for Bus drivers and Attendants.
• Performs other related duties as required or assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION

Bachelor’s degree from an accredited college or university is required. Mandatory successful completion of Louisiana State Department of Education School Bus Operator Instructor Training Certification program within 90 days of hire.  Three to four years of relevant experience.

SKILLS RELATED

Possesses knowledge of computer and competency in use of computer software. (Windows, Word, Excel, etc.)

LANGUAGE SKILLS

Ability to read and analyze documents. Ability to respond to common inquiries or complaints from employees or regulatory agencies. Ability to write informational handouts, reports, procedures, and letters that conform to prescribed style and format. Ability to effectively present information to employees and middle management.

REASONING ABILITY

Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PERSONAL CHARACTERISTICS

• Ability to work tactfully and harmoniously with State Department, schools, staff and/or the public.
• Physical stamina and emotional stability to work effectively under pressure and to keep all aspects of the job under control.
• Ability to hold records, reports, and conversations in confidence.
• Ability and initiative to plan, organize, and carry out assignments under minimum supervision.
• Neat, well groomed, appropriately dressed appearance.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to handle or feel objects or controls. The employee is occasionally required to walk and talk or hear.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

PROFESSIONAL CONDUCT

Employee acknowledges that he/she is required to maintain a high standard of professional conduct. Breach of said professional conduct includes but is not limited to: neglect of duty, dishonesty, engagement in acts that are contrary to CPSB policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.

CHAIN OF SUPERVISION

Director of Transportation

Supervisor of Transportation

TERMS OF EMPLOYMENT

260 days

Employee Name: ____________________________________   SSN: ________-________-___________

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