Chief Financial Officer

POSITION SUMMARY

The Chief Financial Officer (CFO) is responsible for all aspects of the financial operations for the agency. Oversees accounting, budgetary, operational and programmatic support to all of the agency programs and activities. The CFO directly oversees the finance staff and other designated operations such as property management. The CFO serves as an active member of the Executive Management Team helping to develop and implement the agency’s vision and mission. The CFO will evaluate and provide recommendations for the financial performance of the organization, ensuring Kelberman has the financial resources necessary to achieve its goals in a fiscally responsible manner.

ESSENTIAL RESPONSIBILITIES

Role responsibilities include but are not limited to the following:

Strategy, Planning, and Management

· Assess and evaluate financial performance of organization with regard to long-term operational goals, budgets and forecasts.

· Provide insight and recommendations to both short-term and long-term growth plan.

· Have knowledge and stay apprised of all OPWDD, DOH, NYSED, OMIG regulations and ADMs, to ensure the compliance and fiscal health of the all services provided by Kelberman and the organization as a whole.

· Develop and oversee the Finance department; accounting, revenue cycle, accounts payable, accounts receivable, procurement, and billing.

· Develop, implement and oversee finance policies, procedures and processes.

· Provide oversight, systems training, and performance evaluations and build an effective and efficient team dynamic.

· Guide larger, cross-divisional teams within the organization 

· Provide oversight of other operations support departments, such as property 

· Responsible for lease and contract administration.

· Identify, acquire and implement systems and software to provide critical financial and operational information.

· Evaluate and assess department performance and support automating processes and increased working efficiency.

· Communicate, engage and interact with Board of Directors, CEO, and Executive Leadership Team.

· Engage and stay up to date on statewide I/DD systems, initiatives and trends to best position Kelberman for success and provide recommendations toward strategic planning.

· Actively participate in meetings, workgroups and conferences as it relates to state, regional or provider-based training, collaboration or advocacy.

· Create and establish yearly financial objectives that align with Kelberman’s plans for growth and expansion.

· Select and engage consultants, auditors and investors as appropriate.

· Serve as a key member of executive leadership team.

Financial Analysis, Budgeting and Forecasting

· Prepare and present monthly financial budgeting reports including monthly profit and loss by department / program, forecast vs. budget by department / program and weekly cash flow by department / program.

· Review and analyze monthly financial results and provide recommendations.

· Identify, develop and execute analysis of business initiatives, new services/lines of business and grants.

· Develops annual operating budget (including cost allocation methodology) and forecasts. Recommends benchmarks

that will be used to measure the Center’s performance.

· Ensures that programs and departments operate in a fiscally responsible manner by working with directors to develop strategies that address budget deficits and maximize funding.  

· Analyzes and evaluates rates and program funding streams.

· Prepares and maintains cash management and forecasting processes.

· Manage financial planning and analysis, Supervise creation of reports, software implementation and tools for budgeting and forecasting.

· Engage with Lenders, Vendors, Regulatory Agencies, Community Partners, and other Stake Holders as needed.

Accounting, General Ledger, Administration and Operations

· Supervises billing/accounts receivable, purchasing, accounts payable/cash disbursements and work with HR to ensure payroll functions flow into finance.

· Review and ensure application of appropriate internal controls, SOX compliance and financial procedures.

· Ensure timeliness and accuracy of financial and management reporting data for federal and state funders, foundations, investors, and grant funders.

· Oversee the month-end close process and preparation monthly and annual financial statements.

· Oversee the preparation and timely filing of all local, state and federal tax returns.

· Ensures proper functioning and integrity of department systems including general ledger, billing, and payroll.

· Oversees financial audits by independent auditors and external governmental agencies.

· Implements and oversees grant management process.

· Ensures timely completion of all annual regulatory cost reports including but not limited to the annual Consolidated Fiscal Report (CFR) and Department of Health (DOH) cost reports.

· Maintains proficiency in cost reporting manuals such as the Consolidated Fiscal Report (CFR) and State Education Cost Reimbursable manual and is responsible for ensuring accounting compliance with regulatory manuals.

· Continues developing industry knowledge in the areas of Medicaid billing as it relates to the Center’s programs with oversight from NYS regulator the Office of People with Developmental Disabilities (OPWDD) and State Education Department (SED).

· Work with Human Resources to ensure appropriate legal compliance.

Cash Management

· Oversee weekly cash management and AP Department.

· Approve large payables, sign checks, and authorize wires and ACHs.

· Supervise Accounts Receivable management and provide guidance relating to the collection process.

Financial Management

· Manage cash flow planning process and ensure funds availability.

· Oversee cash, investments and asset management area.

· Explore new investment opportunities and provide recommendations on potential returns and risks.

· Maintain banking relationships and strategic alliances with vendors and business partners.

· Utilize forward-looking models and activity-based analyses to provide financial insight into the organizations’ plans

and operating budgets.

Universal Responsibilities

· Oversee, prepare and maintain the timely completion of all necessary reports (written and oral) to the CEO, Board of Directors and regulatory agencies and funding sources as required.

· Establish a positive work environment through collaborative teamwork and positive communication in alignment

with the Kelberman’s culture, values and mission.

· Develops and executes strategy, policy and processes for the organization.

· Communicates ideas and goals clearly and is an active listener. Ensures that information is effectively communicated and shared throughout the organization.

· Leads the team including providing coaching and feedback, interviewing, hiring, new employee onboarding, conducting performance evaluations, discipline, and termination.

· In partnership with HR, resolves personnel problems in a fair, timely and consistent manner.

· Ensures compliance with all pertinent government and agency regulations and operating standards.

· Other duties as assigned.

REQUIRED SKILLS AND ABILITIES

· Understanding and application of GAAP.

· Proficient with Microsoft Office Suite - high proficiency in Microsoft Excel required (Pivot Tables, V-Lookup, etc.)

· Ability to quickly learn the Center’s General Ledger, Billing, HRIS, payroll management and similar computer applications.

· Experience with consolidated fiscal reporting (CFR).

· Experience/knowledge with OPWDD, DOH, NYSED, and OMIG.

· Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

· Excellent organizational skills and attention to detail.

· Excellent time management skills with proven ability to meet deadlines.

· Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies.

· Ability to build consensus and relationship among executives, partners, and the workforce.

· Ability to understand new issues quickly and make wise decisions.

· Ability to inspire confidence and create trust.

· Ability to work under pressure.

· Knowledge of profit and loss, balance sheet and cash flow management, and general finance and budgeting.

· Strong analytical and problem-solving skills.

· Strong supervisory and leadership skills.

· Proficient with Microsoft Office Suite or related Software.

· Applies and actively shares knowledge, expertise and best practices with team.

· Behavior that supports the mission, core values and objectives of the Center.

· Displays flexibility and openness in daily work and encourages others to stay open to change and improvement.

· Accepts and readily adapts to changing priorities, new ideas, strategies, procedures and methods.

· Presents well-considered alternatives when making recommendations.

· Represents the Center by displaying a respectful and caring manner.

· Addresses all concerns in a timely and efficient manner and reports any complaints to their immediate supervisor.

· Demonstrates and promotes respect toward coworkers and adapts behaviors to work effectively with varying people and situations.

EDUCATIONAL REQUIREMENTS/QUALIFICATIONS/EXPERIENCE

· Minimum of Bachelor’s Degree in Accounting or Finance required.

· Certified Public Accountant or MBA preferred.

· Minimum of 5-10 years of progressively responsible management experience in the field of Finance or Accounting; experience with non-profits preferred.

· Proven leadership and management skills with a track record of experience leading and developing teams.

· Knowledge of New York State financial reporting requirements and procedures. Understanding of government grant management and reporting.

· This position will work with Microsoft Excel on a regular basis. Advanced Excel experience preferred.

· Intermediate Computer Skills (Windows, Outlook, Adobe, Word, Access, Accounting Software/GP Dynamics).

· Must have a valid New York State Driver’s License travel is required.

· Must possess the ability to make independent decisions when circumstances are warranted.

An equivalent combination of education and experience which provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements.