Certified Payroll Specialist

The Certified Payroll Specialist will be responsible for certified payroll reporting, prevailing wage compliance, union payroll administration, and payroll processing activities supporting public works and government-funded projects.

The ideal candidate will have experience working in a construction environment and possess a strong understanding of certified payroll requirements, labor compliance regulations, union agreements, and multi-state payroll administration.

Key Responsibilities

• Prepare, review, and submit certified payroll reports in compliance with federal, state, and local labor regulations.
• Ensure compliance with prevailing wage requirements, including Davis-Bacon Act regulations and applicable state labor standards.
• Review employee classifications, wage determinations, fringe benefit calculations, and overtime requirements for accuracy and compliance.
• Maintain payroll records, certified payroll documentation, and labor compliance files.
• Process and reconcile union dues, benefit contributions, garnishments, and payroll deductions.
• Support audits and compliance reviews conducted by government agencies, contractors, labor organizations, and other stakeholders.
• Assist with weekly payroll processing for hourly, construction, and union employees.
• Coordinate with Project Managers, Human Resources, Accounting, and Operations teams to verify labor hours, project allocations, and job costing information.
• Assist with multi-state payroll processing and payroll tax compliance requirements.
• Prepare payroll-related reports, tax filings, W-2 documentation, and supporting records.
• Monitor labor law and regulatory updates and implement payroll compliance changes as needed.
• Respond to employee payroll inquiries and resolve discrepancies in a timely manner.
• Maintain strict confidentiality of payroll, employee, and compliance-related information.
• Support continuous improvement initiatives related to payroll processes, reporting accuracy, and operational efficiency.

Qualifications

• Certified Payroll Professional (CPP) certification preferred  

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Business, or related field preferred  

• 3–5+ years of construction payroll and labor compliance experience  

• Strong knowledge of certified payroll reporting and prevailing wage requirements  

• Experience with union payroll administration and labor agreements  

• Familiarity with Davis-Bacon Act, public works reporting, and government contract compliance  

• Experience using payroll and accounting software such as ADP Workforce Now, Viewpoint Vista, Foundation Software, QuickBooks Payroll, or Workday  

• Strong Microsoft Excel skills and attention to detail  

• Ability to manage multiple projects and deadlines in a fast-paced environment  

• Excellent organizational, communication, and problem-solving skills  

Skills & Competencies

• Experience with LCPtracker or electronic certified payroll systems  

• Knowledge of apprenticeship reporting and workforce compliance tracking  

• Familiarity with certified payroll requirements for federal, state, and municipal projects  

• Understanding of job costing and construction accounting principles  

Vortex Companies, LLC and all of its subsidiaries, considers applicants for all positions without regard to race, color, creed, religion, sex, age, national origin, marital status, status with regard to public assistance, or sexual orientation. All applicants will be considered solely on the basis of their qualifications.

We are a fair chance employer.