Certified Payroll Administrator

Payroll Administrator

• Department HR
• Reports To Payroll Manager
• Location Katy, TX or Remote (Hybrid eligible)
• FLSA Exempt
• Job Type Full-time

About Inframark

Inframark is a leader in water, wastewater, and community management services. Our CLEAR values—Collaboration, Leadership, Excellence, Accountability, and Respect—guide how we serve our clients and how we work together every day.

Why Join Inframark

• Meaningful mission: Support critical infrastructure and communities across the U.S.
• Growth & learning: Dayforce HCM environment, evolving processes, and hands-on development.
• Team culture: Helpful, humble, and accountable—everyone rows in the same direction.
• Impact you can measure: Your accuracy and cycle reliability touch every employee, every pay.

Role Summary

The Payroll Administrator executes accurate, timely, and compliant payroll for multi-state hourly and salaried employees in a complex, high-volume environment for bi-weekly and weekly payroll cycles. You’ll own end-to-end pay cycle activities in Dayforce (time & attendance, earnings/deductions, garnishments, taxes, and off-cycle runs.)

What You’ll Do

• Prepare and process weekly and bi-weekly payrolls and certified payrolls
• Serves as primary day-to-day contact for employee inquiries
• Import/validate time from Dayforce Time or other timekeeping integrations; research exceptions, missed punches, and approvals; resolve with managers before payroll close.
• Calculate and validate earnings (regular, overtime, shift, differentials), bonuses, retro, and special pay per federal/state wage and hour rules and company policy.
• Maintain employee payroll records (direct deposit, W-4/state tax, home/work locations, earnings, deductions
• Set up and maintain state/local tax jurisdictions; coordinate new SUI and local tax accounts as needed.
• Monitor compliance with FLSA, state/local wage and hour laws (OT, meal/rest premiums where applicable), and union or site-specific rules (where applicable).
• Support quarter-end/year-end close activities (W-2/W-2c review, fringe benefits, imputed income, year-to-date balancing).
• Perform pre- and post-payroll controls (gross-to-net reasonableness, variance checks, negative pay, missing taxes, high-value transactions) and resolve discrepancies before committing payroll.
• Collaborate with HRIS and Payroll leadership on Dayforce configuration tests (earnings codes, deduction/tax rules, workflows) and continuous improvement.
• Maintain SOPs, checklists, and calendars for each pay cycle; propose and implement automation/controls to reduce defects and cycle time.
• Track and report cycle KPIs and drive root-cause actions to improve accuracy and employee experience.

What You’ll Bring

• 4+ years of end-to-end, multi-state, union/non-union payroll processing, with an emphasis on multi-state certified payroll reporting
• 2+ years’ experience establishing and maintaining tax jurisdictions
• 2+ years of payroll processing experience using Dayforce
• Knowledge of payroll tax, wage and hour (FLSA), overtime rules, and final pay requirements; ability to research state/local nuances.
• Strong Excel skills (vlookups/index-match, pivot tables, text/date functions) to audit and reconcile large datasets.

Competencies

• Detail orientation & controls discipline
• Problem solving & judgment under tight deadlines
• Confidentiality & data integrity
• Collaboration across HR/Benefits/Finance/HRIS
• Continuous improvement mindset

Work Environment & Physical Requirements

Hybrid office environment with peak-period intensity around payroll close, quarter-end, and year-end. Ability to sit/stand at a computer, review large spreadsheets, and manage time-sensitive tasks. Limited travel (<10%) to sites or team meetings as needed.

Schedule & Pay

Standard business hours with flexibility during payroll close and year-end. Pay range commensurate with experience and market.

EEO & Inclusion

Inframark is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.