Buyer, Procurement

Job Summary

Manages procurement activities and processes through approved vendors while maintaining high quality and low costs in a current good manufacturing practices (cGMP) environment. This includes obtaining quotes from vendors to manage costs and maintenance of optimum inventory levels to ensure a continuous supply of required materials while ensuring the best value and performance.

Area Of Responsibility

• Process Purchase Orders including initiation, follow-up, receiving, closure and filing
• Follow up and resolve any invoice issues related within assigned buying group.
• Uses ERP(SAP), Excel spreadsheets and other analytical tools to manage/track inventory levels and inventory flows throughout the organization ensuring product/materials availability and quality
• Plans materials inventory levels and updates changes to inventory specifications as needed through QMS, Change control and CAPA quality systems
• Manages vendor and supplier relations for Pricing, cost negotiations, purchase order deliveries, invoicing, complaints, non-conforming material and Service Agreements.
• Responsible for effective cost savings to meet target set for Global Procurement team
• Responsible to maintain Supplier agreements/Contracts.
• Manages the vendor assessment program, files complaints and leads investigations for incoming, non-conforming raw materials
• Arrange and set up meetings with Suppliers to discuss latest products and services related to production, maintenance and facility.
• Support to expedite material procurement for new product launches.
• Update existing vendor information, add new account for new vendors
• Complete all GMP Documentation correctly and in a timely manner
• Responsible to resolve any shortages or discrepancies on received material with accounts payable.
• Complete Corrective and Preventive Actions (CAPA’s) and follow through with actions required to close Change Controls
• Participate in Internal, Customer and Regulatory Audits, wherever needed.

Education and Job Qualification

• Minimum 4-6 years related experience in a Pharmaceutical or Biotech manufacturing environment preferred
• Bachelor’s in related field required or equivalent experience

Knowledge Skills and Abilities

• Exhibits strong judgment to plan, prioritize and organize a diversified workload
• Strong ability to anticipate and plan for needs of production and other departments
• Strong attention to detail and applies consistent, effective follow-up skills on multiple projects
• Strong verbal, written and interpersonal communication skills to work with all levels of employees and  to effectively manage vendor relations

• Ability to communicate and work effectively in a team-based environment
• Good negotiation skills

• Strong computer skills and proficient in the use of MS word, Excel, SAP
• Use of “TrackWise” & “EDMS” preferred
• Organized, motivated, disciplined and results-oriented

Work Conditions:

• Office
• Warehouse
• Manufacturing

Physical Requirements:

• Stand, walk, sit, use hands and  fingers to handle or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl, hear and talk
• Close vision
• Operate computer / office machines
• Lift up to 15 lbs.

Travel Estimate

Up to 5%