Business Services Technician (Payroll)

This position is 8.0 hrs a day /260 days a year. 

Purpose Statement

The job of Business Services Technician (JC830) is done for the purpose/s of initiating a variety of accounting and/or payroll activities including processing, recording, updating, and reconciling information; providing timely and accurate payroll production and accounting receivables/payables processing; providing instructions and/or accounting/payroll support to other personnel; maintaining confidential records and supporting documentation; and documenting accounting and payroll activities in accordance with district requirements and/or state and federal regulations.

This job reports to the Assistant Director-Business Services and Director-Business Services

Essential Functions

• Analyzes all District accounting and/or payroll records in the IFAS system (e.g. payables, receivables, payroll records, etc.) for the purpose of ensuring compliance with established accounting/payroll guidelines.
• Communicates with a variety of internal and external parties (e.g. employees, vendors, city, state, federal agencies, etc.) for the purpose of ensuring accurate processing of accounting/payroll transactions.
• Compiles data from a wide variety of sources (e.g. payroll records, salary adjustments, tax deposits, vendor records, receivables, payables, cash deposits, etc.) for the purpose of analyzing issues, ensuring compliance with mandated requirements, and/or monitoring program components.
• Informs internal and external parties regarding procedural requirements for the purpose of providing necessary information for completing transactions, taking appropriate action and/or complying with established accounting and/or payroll guidelines.
• Maintains strict (or complete) confidentiality on personnel and student issues (e.g. personnel records, medical records, surveillance videos and images, student data, confidential communication, etc.) for the purpose of protecting personal information for staff and students.
• Maintains manual and electronic documents, files, and/or records (e.g. vendor records, local purchase orders, requisitions, supporting receipts, utility bills, W-4s, payroll records, etc.) for the purpose of documenting activities, providing up-to-date reference, conveying information, and/or complying with financial, legal, and administrative requirements.
• Performs recordkeeping and clerical functions (e.g. scheduling, copying, faxing, etc.) for the purpose of supporting departmental operations.
• Prepares a variety of written materials (e.g. IFAS payables and receivables reports; forms, memos, letters, vendor statements, spreadsheets, welcome packet for new vendors, payroll invoices, overpayments, stop payments, etc.) for the purpose of providing written reference, conveying information and/or complying with financial, legal and administrative requirements.
• Processes a variety of electronic and manual accounting and/or payroll information (e.g. IFAS payables and receivables, revenue, bad checks, donations, memberships, electronic purchase requests, payable vouchers, payroll, wage verifications, etc.) for the purpose of updating information and/or authorizing final action in compliance with accounting and/or payroll requirements, and disseminating information to appropriate parties.
• Reconciles a variety of payroll and/or accounting-related information (e.g. time sheets versus contracts, direct deposits, wage attachments, benefits, receivables, payables, cash deposits, vendor records, etc.) for the purpose of ensuring accurate production and distribution of funds and payroll.
• Researches discrepancies of financial, payroll information and/or documentation (e.g. billing information, invoices, payable vouchers, payroll, wage verifications, etc.) for the purpose of ensuring accuracy, and adhering to procedures prior to further processing and/or payment.
• Responds to written and verbal inquiries from a variety of internal and external sources (e.g. staff, vendors, city/state/federal agencies, and state and independent auditors, etc.) for the purpose of identifying and providing information, direction, appropriate referrals and/or resolving issues.

Other Functions

• Participates in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Education:  High school graduation or GED