Business Office Accounting Clerk

Position Summary

The Part-Time Business Office Accounting Clerk provides essential support to the Business Office in carrying out routine accounting and financial operations. This role is responsible for processing accounts payable, assisting with check runs, maintaining accurate financial and personnel records, and supporting the overall efficiency of the office. The Accounting Clerk works closely with the Business Office and Human Resources to ensure timely and accurate processing that supports the mission of Wesley Theological Seminary.

Duties & Responsibilities

• Receive and process accounts payable purchase orders, ensuring proper documentation and approvals.
• Assist with weekly accounts payable check runs, including preparing, reviewing, and distributing checks.
• Process credit card transactions, ensuring accurate coding and reconciliation.
• Maintain and update the electronic financial filing system to ensure records are accurate and accessible.
• Assist with Human Resources tasks such as maintaining personnel files, preparing paperwork, and supporting HR processes as needed.
• Provide clerical and administrative support to the Business Office.
• Perform other accounting, HR, or office-related duties as assigned.

Qualifications

• High school diploma or equivalent required; coursework in accounting, finance, business administration, or human resources preferred.
• Prior experience in bookkeeping, accounts payable, HR administration, or office clerical work strongly preferred.
• Familiarity with accounting software and Microsoft Office Suite (Excel, Word, Outlook) required.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality of financial and personnel records.
• Effective communication and interpersonal skills for working with staff, vendors, and other stakeholders.

Skills & Competencies

• Accuracy & Detail-Oriented: Ensures financial and personnel data are entered and maintained correctly.
• Time Management: Able to prioritize tasks and meet deadlines, particularly with weekly check runs.
• Teamwork: Works collaboratively with Business Office and HR staff to support overall operations.
• Adaptability: Willing to take on a variety of tasks and adjust to shifting priorities.

Work Environment

This position operates in a professional office setting. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and scanners.

Physical Demands

The role requires the ability to:

• Remain in a stationary position for extended periods of time.
• Operate a computer and other office equipment.
• Occasionally lift files or office supplies (up to 20 lbs).