Business Manager/Bookkeeper

Job Summary:

Reporting to the President, the Business Manager provides financial and administrative support to the school and works closely with the President, staff, and Board Finance Committee to ensure the effective management of the school’s day-to-day financial operations.

The Business Manager is responsible for maintaining accurate financial records, processing accounts payable and receivable, managing payroll, assisting with budget preparation and monitoring, reconciling bank accounts, and supporting annual audit and tax preparation activities. This position also assists with other financial and administrative functions as needed.

The Business Manager supports the President by providing timely financial reports and maintaining efficient financial systems and procedures. The role helps ensure compliance with established financial policies and contributes to the smooth operation of the school's business office.

The position requires strong organizational and bookkeeping skills, attention to detail, discretion in handling confidential information, and the ability to manage multiple responsibilities and deadlines. The successful candidate will work collaboratively with faculty, staff, families, trustees, auditors, and external vendors while operating with a high degree of accuracy and professionalism.

Responsibilities:

• Process and review invoices, expense reimbursements, and approved expenditures
• Maintain accurate financial records in QuickBooks online, including daily categorization of income and expenses.
• Completing monthly reconciliations
• Prepare monthly financial reports and supporting documentation for the president and Board of Trustees
• Attended finance committee meetings and provide financial information as requested
• Monitor cash balances and assist the President with cash flow tracking and planning
• Prepare yearly financial statements
• Coordinate annual audit preparation, provide requested documentation, and serve as the primary liaison with auditors
• Process bi-weekly payroll and maintain payroll records
• Submit employer and employee retirement plan contributions in a timely manner
• Assist in managing donations and ensure money is spent per donation restrictions
• Manage scholarship and grants received, ensure proper accounting for and spending of the funds
• Prepare and distribute statements for past due accounts
• Assist the President in developing the annual operating budget
• Prepare financial analyses and reports, including tuition and enrollment-related financial projections
• Maintain financial policies, procedures, and records in accordance with applicable regulations and school requirements
• Support the President and Board by providing accurate and timely financial information for decision-making

Qualifications:

• Commitment to supporting and advancing the Catholic mission of the School
• An understanding and appreciation of Catholic school culture
• Demonstrated knowledge and proficiency with financial technologies
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and exercise sound judgment
• Customer service mindset
• Ability to assess and appropriately balance the needs of individuals as well as the School

Education:

• Bachelor’s degree in finance, accounting, business administration, or a closely related field required

Please send your cover letter, resume, and references to Stephanie Bolduc at sbolduc@stalux.org.